Modify Mailing List Properties and Manage Content

The UChicago Mailing Lists provides a number of tools to help you configure and manage your mailing list and its content.

Rename a Mailing List

To change your mailing list name, log in to your mailing lists account at UChicago Mailing Lists.

1. Select your mailing list from the left navigation bar.
2. Select Admin > Rename List.
3. Enter the new name for your mailing list, then select Rename this list.

Note: When you rename an email list, the old list email address immediately becomes invalid, and all messages sent to the old email list will bounce.

Refer to Shortened Mailing Address Request for special instructions for mailing lists with shortened addresses; that is, you are using listname@uchicago.edu instead of the default listname@lists.uchicago.edu.

Shortened Mailing List Address Request

By default, mailing list addresses are listname@lists.uchicago.edu. If you plan to use your mailing list in an organizational role or it will be widely published, you may request an email address that is shortened to listname@uchicago.edu.

You must meet some or all of the following conditions to be eligible for a shortened mailing list address:

• The mailing list is integrally involved in the business of UChicago.
• The mailing list maintains a wide subscription base.
• The mailing list address is published in print or electronically to large groups of people.

You must create a mailing list at UChicago Mailing Lists before you can request a shortened listname@uchicago.edu address.

Once you receive notification that the mailing list has been created, you may request a short address by filling out the Shortened Mailing Address Request Form form. IT Services will respond to your request within three business days of submission. The request must be made by the administrator or owner of your mailing list.

Approve or Reject a Mailing List Message

Moderators or list owners receive email notifications when posts are submitted to a moderated mailing list for approval. They can approve or reject posts by email or on the UChicago Mailing Lists website.

Approve or Reject a Submitted Message Using the Mailing Lists Website

To approve or reject messages submitted to your mailing list, log in to your Mailing Lists account at UChicago Mailing Lists.

1. Select your mailing list from the left navigation bar.
2. In the left navigation bar, select Moderate > Message. This opens the message queue.
3. Select the messages you want to moderate and click the appropriate button to approve or reject the submissions.

Can I see a list of messages that were automatically rejected from my mailing list without showing up for moderation?

Yes. To see rejected messages, select a message list from the left navigation bar. In the left navigation bar, select Admin, then Logs.

Edit Mailing List Settings

To change your list's settings, log in to your Mailing Lists account at UChicago Mailing Lists.

1. Select your mailing list from the left navigation bar.
2. In the navigation bar, select Admin > Edit List Config > List definition
3. Adjust your settings as needed.

1. Subject of the list: This field is a one-line description of your list. The subject line is included in the subscription confirmation email.
2. Visibility: This field indicates who can view the list. It determines whether the list is included on the List of Lists and in the Mailing List categories on the homepage of the Mailing Lists website.
3. Conceal except for subscribers: Only subscribers, list owners, and list moderators can view the list
4. No conceal: Anyone can view the list; it will be visible on the list of lists.
5. Conceal even for subscribers (secret): Only list owners and moderators can view the list.

Close a Mailing List

To close your mailing list, log in to your Mailing Lists account at UChicago Mailing Lists.

1. Select your mailing list from the left navigation bar.
2. Select Admin > Remove List.
3. Select Yes on the confirmation page to approve the removal of your mailing list.

If you remove your mailing list by mistake, you can request restoration of your mailing list by contacting a Mailing Lists administrator at listmasters@lists.uchicago.eduas soon as possible.