Mailing List Privileges Settings
KB00016472 •151 Views • Updated 3-Jan-2025
For an explanation of all available UChicago Mailing List settings, view the sections below:
Definitions of Owner-Managed Mailing List Privileges Settings
Modify Permission to Send or Receive Mailing List Messages
Definitions of Sending/Receiving Settings
You can change the settings that determine who can view your mailing list information or who can subscribe at any time.
- Log in to lists.uchicago.edu.
- Select your mailing list from the left navigation bar.
- In the left navigation bar, select Admin > Edit List Config > Privileges.
- Select the options you want from the drop-down lists on the page. You can set who can subscribe or unsubscribe, who can view email list information, and who reviews members.
- Select Update at the bottom of the page to save your modifications.
Definitions of Owner-Managed Mailing List Privileges Settings
Who can view list information: This field indicates who can view information about the list.
| For anyone | Anyone will be able to view list information |
|---|---|
| Restricted to subscribers | Only subscribers will be able to view list information |
Who can subscribe to the list: This field indicates who can subscribe to an email list, and under what circumstances.
| Subscription request confirmed | Anyone can subscribe to your mailing list, and subscribers receive a confirmation email upon subscription to the list. |
|---|---|
| Need authentication (notification is sent to owners) | Anyone can subscribe to your mailing list, and both subscribers and the list owner(s) receive a confirmation email upon subscription to the list. |
| Requires authentication then owner approval | A list owner or moderator must approve each subscription request. |
| Subscribe is impossible | No one may subscribe to your mailing list. |
| For anyone without authentication | Anyone may subscribe to your mailing list, and the list owner does not receive notification. |
| Restricted to local domain users | Only people on the local domain may subscribe to your mailing list. |
| Local domain users or owner approval | Anyone on the local domain may subscribe to the mailing list without owner approval. A list owner or moderator must approve all other subscription requests. |
| Anyone, notification is sent to list owner | Anyone may subscribe to your mailing list, and the subscriber and the list owner receive a confirmation email upon subscription to the list. |
| Anyone, no welcome message | Anyone may subscribe to your mailing list, and they do not receive a welcome message upon subscription. |
| Owner's approval | A list owner or moderator must approve all subscription requests. |
| Requires S/MIME signed | Only people with S/MIME may subscribe to your mailing list. |
| Requires S/MIME signed or owner approval | Only people with S/MIME may subscribe to your mailing list without approval. A list owner or moderator must approve all other subscription requests. |
Who can unsubscribe: This field indicates who can unsubscribe to an email list, and under what circumstances.
| Open | Any subscriber may unsubscribe, and receives a confirmation email upon subscription cancellation. |
|---|---|
| Open with mail confirmation, owner is notified | Anyone may unsubscribe, and the subscriber and the list owner receive a confirmation upon subscription cancellation. |
| Need authentication | Works like Open. Any subscriber may unsubscribe, and the subscriber receives a confirmation email upon subscription cancellation. |
| Authentication requested, notification sent to the owner | Works like Open with mail confirmation, owner is notified. Any subscriber may unsubscribe, and the subscriber and the list owner to receive a confirmation email upon subscription cancellation. |
| Owner's approval | Anyone may request to unsubscribe, but a mailing list owner must approve the cancellation. |
| Impossible | No subscriber may unsubscribe. |
Who can invite people: This field limits who can issue the INVITE command via email.
You can interact with the UChicago Mailing Lists system by sending an email to sympa@lists.uchicago.edu with the command in the Subject line or in the body of the message. The INVITE command invites the user to subscribe to the list.
| Closed | No one may send an invitation to join your mailing list. |
|---|---|
| Restricted to subscribers | Only mailing list subscribers may send an invitation to join your mailing list. |
| Invite perform by list owner do not need authentication | Invitees are automatically approved when they are invited by a mailing list owner. |
| Public | Anyone may send an invitation to join your mailing list. |
Who can review subscribers: This field indicates who can view the list's subscribers.
| No one can review | No one may view your list's subscribers. |
|---|---|
| Only owner (and listmaster) | Only the list owner may view your list's subscribers. |
| Restricted to subscribers or local domain users | Mailing list owners, moderators, subscribers, and anyone on the local network may view your list's subscribers. |
| Listmaster only | Only the listmaster may view your list's subscribers. |
| Restricted to subscribers | Only the list owner, moderator, and subscribers may view your list's subscribers. |
| Anyone can do it | Anyone may view your list's subscribers. |
Shared documents: This field indicates who may view and edit shared documents for your mailing list.
Who can view: This field indicates who may view shared documents for your mailing list.
| Restricted to subscribers | Only subscribers, list owners, and moderators may view the shared documents page for your mailing list. |
|---|---|
| Restricted to list owner | Only list owners may view the shared documents page for the mailing list. |
| Restricted to subscribers authenticated with user cert | Only list owners and subscribers with authenticated user certification may view the shared documents page for your mailing list. |
| Public documents | Anyone may view the shared documents page for the mailing list. |
Who can edit: This field indicates who can edit the shared documents for your mailing list.
| Restricted to list owners | Only list owners may upload, delete, and create documents or folders on the shared documents page for your email list. |
|---|---|
| Moderated for subscribers | Subscribers may upload documents after the moderator approves the upload. Subscribers cannot edit or delete documents created by the list owner. List owners still have full editing privileges, and non-subscribers cannot edit at all. |
| Restricted to subscribers | Subscribers may upload and create files without moderator approval. Subscribers cannot edit or delete documents created by the list owner. List owners still have full editing privileges, and non-subscribers cannot edit at all. |
| Restricted to subscribers authenticated with user cert | Only subscribers who provide a S/MIME certificate may upload and create files without approval. |
| Public documents | Anyone may upload documents to the shared documents page for your mailing list. However, non-subscribers can only edit their own documents. Also, users must be logged into the Mailing Lists website to edit documents. Users who are not logged into Mailing Lists may only view shared documents. |
Modify Permission to Send or Receive Mailing List Messages
To modify message sending and receiving permissions for your mailing list:
- Log in to your account at UChicago Mailing Lists.
- Select your mailing list from the left navigation bar, then click Admin > Edit List Config > Sending/receiving setup.
- In the Who can send message field, select a moderation option from the drop-down list. The drop-down options are defined in Sending/Receiving Settings Definitions.
- Select Update at the bottom of the page to save your modifications.
I want to require moderator approval for messages only for specific people. Can I do this?
No. When you enable moderation for messages sent to your email list, all messages require approval before they post to the mailing list.
Can I have attachments sent to me through my mailing list without a "wait for approval" message going out to the sender and without having to approve each one?
Yes. The new interface does not place size restrictions on email attachments, however, IT Services recommends that you avoid sending attachments by email. You can upload and share documents to UChicago Box.
I will be using my mailing list to send email to a large group of people. I do not want their responses to go to the whole group. How do I prevent this?
You may stipulate that all postings require administrative approval.
How can I allow a specific non-subscriber address to send messages to my restricted-to-subscribers email list?
To allow a specific list of non-subscribers to send messages to your mailing list, subscribe them to the list and set their preference to nomail.
Definitions of Sending/Receiving Settings
To modify these settings, see Modify Permission to Send or Receive Mailing List Messages.
Who can send messages: This field indicates who can send messages to your mailing list.
| Closed | No one may send a message to your mailing list. Any messages sent will be rejected. |
|---|---|
| Restricted to subscribers | Only subscribers, list owners, and moderators may send messages to your mailing list. The list will automatically reject messages from others. |
| Moderated | Any messages sent to your mailing list require moderator approval, except for messages from moderators. Moderators receive email notifications when messages are awaiting approval. |
| Moderated, even for moderators | All messages sent to your mailing list require moderator approval, including messages from moderators. Moderators receive email notifications when messages are awaiting approval. |
| Moderated, with editor confirmation | All messages sent to the mailing list require moderator approval, except for messages sent by moderators. However, when moderators send messages, they must confirm their activity by following a link provided in a confirmation email, or by sending an email to SYMPA with an authentication code before their message can be sent. |
| Restricted to local domain | Only people on the UChicago network can post to your mailing list. |
| Restricted to local domain and subscribers | Only subscribers, list owners, moderators, and people on the local network may send messages to your mailing list. The list will automatically reject messages from others. |
| Newsletter, restricted to moderators | Only moderators may send messages to your mailing list. The list will automatically reject messages from others. |
| Newsletter, restricted to moderators after confirmation | Only moderators may send messages to your mailing list, and messages from moderators require moderation. The list will automatically reject messages from others. |
| Restricted to subscribers check S/MIME signature | Only subscribers, list owners, and moderators with S/MIME signatures may send messages to your mailing list. The list will automatically reject messages from others. |
| Moderated, restricted to subscribers | Only subscribers and moderators may send moderated messages to your mailing list. The list will automatically reject messages from others. All messages require moderation except for posts from the moderator. The list will automatically reject messages from others. |
| Moderated, for non subscribers sending multipart messages | Only subscribers, list owners, and moderators to be able to send messages to your mailing list. All messages sent by others or containing attachments require moderation. |
| Restricted to subscribers with previous md5 authentication | Only subscribers may send messages to your mailing list after they have confirmed their email. Upon sending a message, subscribers must confirm their activity by following a link provided in a confirmation email, or by sending an email to SYMPA with an authentication code before their message can be sent. |
| Moderated, for subscribers and moderators | Only subscribers, list owners, and moderators may send messages to your mailing list, and only after confirming their email. Upon sending a message, subscribers, list owners, and moderators must confirm their activity by following a link provided in a confirmation email, or by sending an email to sympa with an authentication code before their message can be sent. |
| Private, moderated for non subscribers | Only subscribers, list owners, and moderators may send messages to your mailing list without moderation. All messages sent by others will be moderated. |
| Private, confirmation for non subscribers | Only subscribers, list owners, and moderators may send messages to your mailing list without confirming their email addresses. Upon sending a message, subscribers, list owners, and moderators must confirm their activity by following a link provided in a confirmation email, or by sending an email to SYMPA with an authentication code before their message can be sent. |
| Public list | Anyone may send a message to your mailing list. |
| Anyone with previous md5 confirmation | Anyone may send messages to your mailing list after confirming their email address. Upon sending a message, subscribers, list owners, and moderators must confirm their activity by following a link provided in a confirmation email, or by sending an email to SYMPA with an authentication code before their message can be sent. |
| Public list multipart / mixed messages are forwarded to moderator | Anyone may send a message to your mailing list, but any messages with attachments require moderation. |
| Public list multipart messages are rejected | Anyone may send a message to your mailing list, but the list will reject any messages with attachments. |
Digest Frequency: This field controls the frequency of digest emails for your mailing list. Since only one hour and minute can be selected, the maximum frequency that digest emails can be sent to the list is once per day.
| Days | Indicates which days the list sends digest emails. |
|---|---|
| Hour | Indicates which hour of the day the list sends digest emails. This is in military time (for example, 1 p.m. is 13). |
| Minute | Indicates which minute of the hour the list sends digest emails. |
Digest maximum number of messages: This field controls the maximum number of messages sent in a digest.
Available subscription options: This field controls the subscription options available to subscribers. To select multiple options, hold down the Ctrl key (if using a Windows PC) or the Command key (⌘ if using a Mac).
| digest | Digest MIME format |
|---|---|
| digestplain | Digest plain text format |
| Html | HTML only |
| Standard (direct reception) | |
| nomail | No mail (useful for vacations) |
| not_me | You do not receive your own posts |
| notice | Notice mode |
| summary | Summary mode |
| text | Text only mode |
| urlize | Urlize mode |
Reply Address Value: This field indicates what email address will display in the Reply-to field of messages. IT Services recommends that all lists be set to the default setting of sender to reduce confusion.
| Sender | Use this setting if you want the sender's email address to display. |
|---|---|
| All | Use this setting if you want the sender's email address and your mailing list's email address to display. |
| List | Use this setting if you want the list's email address to display. |
| Other_email | Use this setting if you want to designate a different email address to display. If you select this option, you'll need to designate the email address in the other email address field. |
Subject tagging: This field is used to include a topic, such as the list name, in the subject line of every email message sent through your mailing list. The topic will display in brackets.