Handle and Protect Sensitive Information


Stolen information can result in identity theft and compromise. Unprotected information can be stolen from anywhere at any time. It can be taken when you least expect it. Sensitive information is not limited to just social security numbers or credit card numbers. It also includes student information and grades, human resource data, and private research data, as well as other types of information.

Accidental Exposure

Sensitive information can become public with a click of the mouse. Take a good look at the way you store and share sensitive information. It is spread everyday through minor human errors that can be easily prevented.

Safe Practices

Make sure you follow these security tips:

For more information about safe computing practices, visit the Get Secure website.

Tools for Keeping Information Safe

IT Services offers two free services to help you keep sensitive information safe. For information about storing and sharing Microsoft Office files safely, see Keep High Risk Files Safe.

Box

When you need to share a file containing sensitive information, do not send the file via email. Instead, place it on one of the University's file shares such as: Tank, UChicago Google Workspace, or UChicago Box.

Note: Some departments have established alternative file sharing systems for their staff. Check with your department to find out whether such a system is in place for your department.

University Policies for Sensitive Information