This article explains how to use the Campus Card interface for Campus Card Administrators. Most groups that require Campus Cards for individuals working within their division, department, school, or institute do not have a Campus Card Administrator, but simply contact the ID & Privileges Office to authorize the creation of a Campus Card for an individual.
Search screen: CCI begins with a search to try to reduce duplicates in the database. Search by the best known information. Tip: You can use the * (wildcard).
| # | Search Field | Description |
| 1 | First Name | Official/Legal name on file |
| 2 | Middle Name | Official/Legal name on file (to be used with name search) |
| 3 | Last Name | Official/Legal name on file |
| 4 | Birth Month/Day | Month and day of birth (to be used with name search) |
| 5 | CNetID / UCHADID | CNetID or Hospital ID |
| 6 | ChicagoID | nine-digit code ending with a letter |
| 7 | StudentID | eight-digit code generated for every student in the University Community |
Search Results screen: Lists the matching info in alphabetical order - limit of 25 records
| # | Search Results Field | Description |
| 1 | Name | Combination of First, Middle, Last Official/Legal names |
| 2 | Birth Date | Month and day of birth date (mm/dd) |
| 3 | UChicago Card? | Y/N flag indicating if a person is eligible for a UChicago Card (and thus not for a Campus Card) |
| 4 | CNetID / UCHADID | CNetID or Hospital ID |
| 5 | Affiliations | LDAP Affiliations |
| 6 | Payroll Department | Staff's dept per HR |
| 7 | FERPA | Y/N flag indicating if a student has FERPA protection |
| 8 | ChicagoID | nine-digit code ending with a letter |
| 9 | Search Directory | Link to the individual's UChicago Directory entry |
Create a New Individual: Displays an existing record in the database.
Maintain an Individual: Displays an existing record in the database.
| # | Field | Description |
| 1 | First Name | Official/Legal name. Name printed on Campus Card is based on this. Use title case (upper and lower). |
| 2 | Middle Name | Official/Legal name. Name printed on Campus Card is based on this. Use title case (upper and lower). |
| 3 | Last Name | Official/Legal name. Name printed on Campus Card is based on this. Use title case (upper and lower). |
| 4 | Birth Date (Month) | Month of birth (mm) |
| 5 | Birth Date (Day) | Day of birth (dd) |
| 6 | Birth Date (Year) | Year of birth (yyyy) |
| 7 | Gender | Check one: Male / Female / Undeclared |
| 8 | Card Class | Temporary, Family, Contractor (See chart below) |
| 9 | Expiration Date | Exact Expire Date will be determined when Campus Card created at the IPO carding station |
| 10 | Reduce Expire | Check to reduce the maximum period, then enter the Expire date you need. Use 'Notes' field for instructions if Expire Date should be other than maximum per Card Classification. |
| 11 | Sponsor (CNetID or UCHADID) | Who has requested this person to have the local service? Must be a UChicago or UChicago Hospital employee, thus must have a CNetID or UCHAD ID |
| 12 | Personal Email | Home or business email for identification purposes (not UChicago email) |
| 13 | Personal Phone | Home or business phone for identification purposes (not UChicago phone#) |
| 14 | Home Address (1) | Home or business address (for identification purposes) - line 1 (Address is not required, but strongly encouraged!) |
| 15 | Home Address (2) | Home or business address - line 2 |
| 16 | City | Home or business city for the above address |
| 17 | State | Home or business state for the above address |
| 18 | Zip | Home or business zip for the above address |
| 19 | Notes | 500c-haracter text field to store emergency contact or any other data |
| 20 | Photo image | Campus Card photo with watermark |
| 21 | ChicagoID | nine-digit code ending with a letter. They are generated for every individual in the University Community. |
| 22 | CNetID / UCHADID | CNetID or Hospital ID |
| 23 | Card Class | Temporary, Family, Contractor, Affiliate (See chart below) |
| 24 | Card State | Status of current Campus Card |
| 25 | Card Expiration | Expire Date printed on current Campus Card |
| 26 | Card Services | The entry/update date, Service Name, and operator CNetID for when services were added/updated |
| # | Fields on back of Campus Card | Description |
| 1 | ISO# | International Organization for Standardization (used for swiping) |
| 2 | Barcode | Used by Library application |
| 3 | RFID | Radio Frequency ID number (used for tapping) |
| Campus Card Type | Definition | Examples | Max |
| Family | Relatives of University faculty or staff who have been granted special privileges. | Spouse or other family members of faculty/staff who have library privileges; grandparents who provide family support to Resident staff. | 2 years |
| Contractor | Individuals who provide consulting and other short-term or limited services to the University, and who are not on the University payroll. | Facilities construction and janitorial staff, long-term caterers. Other office and technical support contractors; other vendors who may be on site more than three days. | 1 year |
| Temporary | Individuals who provide work or services to the University, and who are on the University payroll, but not eligible for the UChicago Card. Individuals who provide work or services to the University but who are contractors, consultants, or otherwise not directly affiliated with the University. Provided to others who need access to University services. | HR- or TAG-created Temporary staff. Visiting professors, community members who have been granted special privileges, non-UChicago student interns. | 1 year |
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You can email CampusCard@lists.uchicago.edu for technical assistance.