This article provides guidance on how to administer a group calendar for UChicago Calendar of Events. Select a topic below to receive answers to your most commonly asked questions. You may also visit Calendar Support for additional information.
You can request a calendar by visiting Request a New Calendar. After submitting the form, a member of IT Services will assist in the calendar setup.
It can take an hour or more for a submitted event to show up on your live calendar, although most times an event displays immediately. When creating the event, ensure that the "Post event as" option is selected for Live and is not selected as Hidden or Planned. Also, there are times when you may need to clear your browser cache to ensure the Calendar of Events page is displaying the most up to date information.
If the event still isn't showing up, please contact IT Services.
Make sure your titles follow the guidelines in this How to Feature Your Events article. Once the events meet those guidelines, you can submit your event to be featured on the University of Chicago homepage and/or on the UChicago Intranet.
To submit your event to the University of Chicago Homepage, scroll down to the “Sharing and Privacy” section of the event editing page and suggest the event to the “University of Chicago homepage” group by checking the box next to “University of Chicago homepage”.
To submit your event to the UChicago Intranet, scroll down to the “Sharing and Privacy” section of the event editing page and suggest the event to the “Intranet” group by typing "Intranet" into the "Suggest to other calendar groups" box.
You are strongly encouraged to submit an event at least two weeks prior to the date of the event. Last-minute requests are not always honored.
Once your event is submitted, it is selected or declined within three business days. If your event is selected, it will appear on the UChicago Intranet or on the University of Chicago homepage about a week before the event's start date until the event is over.
Please note: In order to promote variety of diverse types of events at a time, there is not a guarantee that your event will be selected for publication.
You may submit an event as a non-calendar user by completing the Submit an Event form. The event suggestion will then be sent to the associated calendar group. Please note: the submitted event will not show on the UChicago Calendar of Events page until accepted by the calendar administrator.
Additionally, if you are not a user within the calendar, but find you need submit and manage events often, you may request to be set up as a user by contacting IT Services. Please ensure you include the calendar group name with your request.
Any new user requests are pending approval from the existing calendar group administrator.
It possible to add an image to an event when creating or editing events when logged in as a Calendar user. Under the "Your Events" tab, click the +Add New button to create a new event, or click on an existing event to edit. Images can be a static thumbnail next to the title of the event or can be inserted within the description of the event, which allows for links, captions and cropping of the image.
Any attached images will scale to a width of 220 pixels while preserving the aspect ratio in height. Uploaded images are limited to a size of 100k and can be in JPG, PNG, or GIF format.
Additional information can be found on the Calendar of Events support page FAQs.
For technical questions, training, or calendar assistance, please contact IT Services.