Financial reporting is available to authorized divisional, departmental, and central administrative users through a data warehouse system. The Integrated Reporting Facility (IRF) provides report packages containing data from the University's financial system, Financial Accounting System (FAS), including general and subsidiary ledgers (GL and SL) using the Business Objects tool. IRF currently provides access to more than 12 years of detailed financial data and more than 22 years of financial year-end closes. You can run pre-built queries that allow you to specify constraints (for example, date ranges or financial account numbers) to tailor the results to your needs. The generated report package supports simple navigation through related result sets including summary, detail, and data pivots, as well as context and help information. You can also easily customize reports, as well as create new queries from scratch to answer tailored questions or conduct longitudinal analysis against historical data. Security is in place so that each user sees data only within their own area of responsibility.
The Integrated Reporting Facility (IRF) contains confidential and sensitive University data. In order to use its data, you must have proper authorization. Your authorization means that you have the authority to use the data and the responsibility to share stewardship of the data with the other users of the collection.
Once authorized, you can access the data that you need to do your job. All authorized users are cautioned, however, that they are entrusted to use the data they retrieve from the IRF with care. Confidential data should not be released to others except for those with a legitimate need to know. See the article 601 - Treatment of Confidential Information for more information.
If you execute a query requesting data that you are not authorized to access, you will get results that may be incomplete because they are missing the data you are not allowed to access.
The IRF data warehouse is normally available to Business Objects users 24 x 7 with a 10-minute outage window at midnight for routine Business Objects backup.
Periodic system work and other database maintenance activities are typically scheduled to occur outside regular business hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. Specific Maintenance windows occur every Sunday 4:00 a.m. through 7:00 a.m.
Data from FAS is updated a number of times each month:
Data from the Payroll/Personnel System is updated after every payroll run. There are typically two biweekly payrolls and one monthly payroll every month, so IRF payroll and personnel data is updated at least three times a month.
Note: The Business Objects/IRF load schedule is available as a Google Group Calendar. Data is normally available at 6 a.m. the morning after an update. However, system problems or other delays in maintenance activities could result in unanticipated outages beyond the published schedule.