AURA-Grants Overview


Description

AURA-Grants reporting is available to authorized divisional, departmental, and central administrative users through a data warehouse system. The AURA data warehouse provides access to reports containing data from the University's research administration system, AURA, using the Business Objects tool. Authorized users can run prebuilt report packages that allow them to enter specific date ranges along with organizational unit and other dimensions to constrain the results to their needs. The report packages support simple navigation through related result sets such as summary to detail, as well as context and help information. Users are authorized to see only data within their area of responsibility. Advanced users can request analyst-level access in order to edit existing queries or build their own using the Business Objects universes.

Support

Responsibility and Confidentiality

The AURA-Grants data warehouse contains confidential and sensitive University data. In order to use its data, you must have proper authorization. Your authorization means that you have the authority to use the data and the responsibility to share stewardship of the data with the other users of the collection.

Once authorized, you can access the data that you need to do your job. All authorized users are cautioned, however, that they are entrusted to use the data they retrieve from the AURA-Grants data warehouse with care. Confidential data should not be released to others except for those with a legitimate need to know.

Alert! Please remember that you should never share Business Objects documents with other users with the data intact. Always send the query without the data.

Querying Data with Security Restrictions

If you execute a query requesting data that you are not authorized to access, you may get results that are incomplete because they are missing the data you are not allowed to access.

Alert! If your authorization is limited to a specific set of data, be sure when querying the data that you include conditions that let you enter your security restriction(s). For example, if you are authorized to access just data for a particular department, add the predefined condition for Dept No so you can enter your department number when the data provider is refreshed. This will document why the query gets the results it does (you should show the parameters entered in your headers) and will also help your query run faster.

Load and Maintenance Schedule

The AURA-Grants data warehouse is available to Business Objects users 24/7 with a 30-minute outage window at 9 p.m. CST for routine Business Objects back up and data refresh.

Periodic system work and other database maintenance activities are typically scheduled outside regular business hours of 8:30 a.m. - 5 p.m., Monday through Friday.

Data from the AURA-Grants module will be updated nightly. Data becomes available at 6:00 am the morning after an update. You will be notified by email if a nightly update fails.

Note: System problems or other delays in maintenance activities could result in unanticipated outages beyond the published schedule.