Create an Email Signature in Microsoft Outlook 2019 for Mac


Use the email signature function to personalize your emails and provide your contact information. Instructions for creating an email signature are provided in this article.

  1. Select Preferences under Outlook from the Main Menu.
  2. Choose Signatures from the Email section.
    Signatures Options
  3. To add a new signature, select the Plus (+) button.
  4. A new signature will display as "Untitled" under the Signature name. Double-click Untitled to name the signature.
    Add New Signatures
  5. In the right pane, type the text to include. To add hyperlinks, pictures or formatting use Format from the Menu bar.
    Note: HTML signatures added to Plain Text emails will have their formatting removed and hyperlinks will be converted to Plain Text.
    Text Pane and Format Options
  6. Select the account and type of message the signature will be used for.
    Account and Message Type Selection on Outlook 2016 for Mac Signature Screen
  7. You can repeat the process with additional signatures for different accounts and different types of messages.
    Adding Additional Signatures
  8. Close Signatures window to apply changes.