Import Calendar Files into Outlook


Calendar Files

Save your event and appointment invitations directly to your favorite calendar program using the .vcs (vCalendar) and .ics (iCalendar) files. These files are easily imported into your Microsoft Outlook and Apple calendars. They are saved in vCalendar Electronic Calendaring and Scheduling Exchange format. They include the event date and time and other information about the event.

Import Calendar Files into Outlook for Windows

This feature applies to Outlook 2016 and Microsoft 365.

  1. In Import and Export Wizard box, select Import an iCalendar (.ics) or vCalendar file (.vcs).
  2. Choose Next.
  3. Locate and select the extracted file from your PC and select OK.

Import Calendar Files into Outlook for Mac

  1. Find the .vcs file on your desktop.
  2. Open the Calendar view in Outlook 2016.
  3. Drag and drop the .vcs file into the calendar body.
  4. Events will automatically populate the calendar.

Import or Subscribe to a calendar in Outlook on the web

Refer to this Microsoft article for more details on how to Import or Subscribe to a calendar in Outlook on the web.

Alternate Method for your desktop or laptop:

  1. Find the .vcs file on your desktop.
  2. Control-click on the .vcs file.
  3. Select Open With Outlook.
  4. Select Save or Close for any windows that may appear regarding a past event or the next scheduled event.
  5. The calendar view will now show your imported appointments.

Learn about .vcs Files in Outlook

Learn more about .vcs files in this Microsoft documentation.

Additional Information