Calendar is a feature of Microsoft Outlook that allows you to accept and create meetings, appointments, and events.

Read the following for answers to your most common Outlook Calendar questions.

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How do I add an event from one account to the calendar on another?

While you cannot move a meeting between calendars in Outlook for Mac, you can move appointments. See the Microsoft support article You can't move a meeting between calendars in Outlook for Mac.

Note: A meeting is a calendar item that has attendees, whereas an appointment is a calendar item that does not have any attendees and is on your calendar only.

By switching your calendar view to a list view, you can move your calendar items the same way you move mail. For example, you can drag and drop, use the Move command in the ribbon, or control-click to use the shortcut menu.

Why won't events show up on my calendar, and why can't I see any categories in the calendars list?

You may have folders hidden. Follow these instructions to change this setting.

1. From the menu, click Outlook then select Preferences.
2. Select General.
3. Clear the checkmark from any folders where Hide On My Computer is selected.

How do I request a room for a meeting?

If you know the name of the meeting room, you can enter that name directly in the Location field in the meeting invitation. If you don't know the name, or if you're scheduling a meeting in a location that is unfamiliar, you can use Room Finder.

See the Microsoft support article Find a conference room to learn more.

How do I share my calendar?

To share your calendar, you and the person you want to share it with need Microsoft Exchange accounts.

Permissions you can set range from co-owner to view-only. You can revoke permission for others to see your calendar at any time.

See the Microsoft support article Share your calendar in Outlook 2016 for Mac to learn more.

How do I control what information people can see about me? Can I prevent them from seeing my free/busy times?

You can control the visibility of your user information by setting permissions on your calendar.

1. In Outlook, click the Calendar icon.
2. While viewing your calendar, click Calendar Permissions on the Home tab.
3. Select Default from the list at the top.
   Tip: Check your permissions carefully after you change them to ensure you are granting permissions to only your desired audience.
4. Select the level of permissions you prefer from the Permission Level drop-down menu.

Tip: Keep your default permissions set to Free/Busy time. This allows others to see when you are busy if they try to invite you to a meeting, but will not allow them to see your calendar or what you're doing when you're busy. However, if you do not want this information available, select None.

Is it possible to let people know I'm busy when they look at my calendar but keep the contents of a specific meeting hidden?

1. Open the appointment or meeting you want to mark as private.
2. On the Meeting or Appointment tab, select Private.
   

Notes:

• A person with delegate access or permission to read your shared folders could view the contents of your private contacts and events by using other applications. To help protect your privacy, be sure to keep private items in a separate address book or calendar you don't share with anyone.
• When you synchronize your contacts and events, private items are synchronized and are visible to other people with whom you are sharing your contacts and events.