Follow these links to learn how to manage members and roles for your mailing list.
To get the most out of your mailing list, it is important to have a clear understanding of the roles you can assign to members. Using these role assignments to delegate responsibilities for list management tasks will keep your mailing list activity efficient and organized.
Privileged list owner: This role has complete authority over the list, list membership, and all settings. The default privileged list owner is the original list requestor.
Tip: Add a second Privileged List Owner in the event you change responsibilities or leave the University to preserve the continuity of the mailing list.
List owner: Similar to a privileged list owner, but this role is not allowed to add other owners. A list owner also does not have access to the following settings:
Moderator: This role can approve or deny messages sent to a moderated private list. A moderator cannot manage list membership.
Subscriber: A recipient of the mailing list.
Listmaster: An IT Services staff member who administers the Mailing Lists system, including approving new mailing lists.
All mailing lists must have a current UChicago faculty, student, or staff member as one of the list owners. However, someone outside the University can be a co-owner of a mailing list, as long as at least one of the other co-owners is a University member.
All mailing lists must have a current faculty, student, or staff member as one of the list owners. However, alumni can be mailing list co-owners, as long as at least one of the other co-owners is a current University member.
The moderator role allows list owners to delegate responsibility for message approval to other users. Moderators do not have access to modify list membership or settings. A list owner retains moderating privileges if no moderators are defined, but that role is removed when moderators are added because the owner's role is typically limited to management of the list membership and configuration.
List owners may continue to moderate the mailing list if they are also added to the moderator role. See Add a Moderator to a Mailing List for instructions.
If you want someone else to help with both membership tasks and message approval, you can add another owner to the list. See Manage Mailing List Owners and Moderators for instructions.
When you add a moderator to a mailing list, the owner role loses moderation privileges. To allow owners to continue to moderate the list, they must also be added to the moderator role. See Add a Moderator to a Mailing List for instructions.
To view all members of a mailing list:
Learn to add or change owners and moderators for your mailing list.
To add an owner to a mailing list:
To change the owner of a mailing list:
If you wish the owner to be able to have full access to all ownership functions, select privileged owner for Profile type.
To add a moderator to a mailing list:
Learn to manage mailing list subscribers and subscriber privileges.
To add a subscriber manually:
Note: List owners are not automatically subscribed to their own mailing lists. You may subscribe to your own mailing using the instructions above.
Note: Mailing lists are subject to a limit of 5000 subscribers. UChicago Mailing Lists are intended for solicited messages only. Use an external vendor/software for sending unsolicited, mass marketing, or survey messages.
When a potential subscriber submits a subscription request, the moderator or list owner receives an email notification. The moderator or list owner can approve or reject the request by email or on the lists.uchicago.edu website.
To prevent a new subscriber from receiving a welcome message, select Quiet when you enter their email address on the Manage Subscribers page. Likewise, you can select Quiet when removing a subscriber from the list.