Directory Reviewer: How to Handle a New Hire


This Directory Update System video will show you how to claim a reviewee and add departmental information. The following text is the transcript of the video, with screenshots included if you would like to read a brief article instead of watching the video.

If someone has just been hired into your department, it is your responsibility as Directory Reviewer to claim them as your reviewee.

  1. First, log in to the reviewers' site at reviewers.uchicago.edu, then enter your CNetID and password. You may be prompted to complete two-factor authentication to login.

  2. Then go to Search for Reviewees and enter the individual’s name.
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  3. When you have found them, select the Add to Reviewees List button next to their name. You have now claimed this individual.
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  4. Select the individual’s name. You can now add information by selecting Add Contact Entry at the top of the page.
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  5. You may not know much about someone when they are just hired, such as what phone number they will be assigned. For now, fill in the information you do know, and either you or the new employee, using self-edit, can include more information later.
  6. There are two things you should include once you claim the new employee. You should enter their title and departmental information. The title is required to save the page, and the departmental information is required to ensure that the person is included in the department list.
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Sometimes it can take several weeks for a new hire to be included on the reviewers' site. If it has been more than three weeks, contact your Human Resources (HR) department to ensure that the new employee is in the Workday system.

Temporary employees will appear in the Directory but contractors, who are Temporary (t-9) account holders, will not.

If you have a student employee and need to modify their listing, please contact the Directory Office at directory@uchicago.edu. If the student employee becomes a regular staff member, you can claim them as you would any other staff member.

Please contact the Directory Office at directory@uchicago.edu with any questions or concerns you may have.