The UChicago Technology Application Library (UTAL) is an application that allows for the recording, storage, and visibility of application information for University and IT Services supported applications. UTAL collects important application information that includes the organization that “owns” the application, key attributes, security information, ServiceNow parameters (IT Services only), business criticality assessment, and application contacts such as Business and IT Owners.
To learn more about UTAL, select a topic below:
Contents
Application Terms
Before you begin using the UTAL, you should be familiar with these application terms:
- Application Group: A series of applications that are closely related to each other and may function as a single application to an end user. If a new application group needs to be added, email IT Services.
- SN: PLATFORM - Parameter used in ServiceNow only. Not relevant to applications not checked in to SN.
- Tier One Response - Which entity is responsible for the initial response to any issues with the app.
- Business Criticality - Assessment of how critical the app is to the operation of the University or your Division/Department.
- Business Owner - Person in Business Unit for which the application was developed who must approve all significant decisions affecting the functioning of the application.
- IT Owner - Departmental or Divisional IT staff member who must approve all significant decisions affecting the functioning of the application.
- IT Manager - Departmental or Divisional IT staff member who is responsible for the day-to day operations of the application. May initiate changes
Where do I login?
You can log in at utal.uchicago.edu. Connect with your CNetID and password. UTAL uses Single Sign On, and you do not need VPN to connect from off campus.
Where can I get help?
Send support requests to utal-support@uchicago.edu or log a request in ServiceNow using this form.
What web browser should I use?
Google Chrome, Mozilla Firefox, and Microsoft Edge.
How do I find an application?
When you log in, you are shown the Home screen that has a table of all the applications that have been entered into UTAL, as well as some basic information about each app. To find an application, several methods may be used:
Search by Key Words
Enter the text you are searching for in the “Search applications” box in the upper left area of the table header. Search is across all displayed fields.
Search by Filter
Each of the column headers is a drop-down filter that lets you select from among the values present in the column.
The “Clear Filters” button removes all the filter selections and returns you to a full listing of the applications.
Search by "My Apps"
The “My Apps”/All Apps”, toggle button - Clicking “My Apps”, will show only those apps for which you have been assigned to any role, whether or not your name appears on the screen. For example, if you are the secondary IT Owner, you will see the apps in which you hold this role, even though the secondary and other contacts are not displayed on the summary.
Select the “All Apps” button to return to the full listing of applications.
How do I view or edit the details of an application?
The “View Detail / Edit” button brings up a new screen that shows other information for the selected app. Only the Business Owners. IT Managers, and IT Owners can edit applications. All users can view applications.
Select the row you want to view or edit. The selected row will be highlighted.
Select “View Details/Edit” to view the app. Only the Business Owners. IT Managers, and IT Owners can edit applications.
How do I export data from the application?
Select the row you want to view. The selected row will be highlighted. Then select “View Details/Edit” to open the “Application Detail” page.
Any of the results displayed on the detail screen can be exported using the buttons at the bottom of the “Application Detail” page.
How do I add applications?
The “Add” button - If you have the appropriate permissions that are identified by the presence of the Add option, this button will allow you to add new applications to UTAL.