The UChicago Technology Application Library (UTAL) is an application that allows for the recording, storage, and visibility of application information. UTAL collects critical application information which includes: the primary organization (executive and divisional levels) of the application, key attributes, security information, ServiceNow (IT Services only), business criticality, and the IT owners' contact information.
To learn more about UTAL, select a topic below:
Contents
Application Terms
Before you begin using the UTAL, you should be familiar with these application terms:
- Application Group: A series of applications that are closely related to each other and may function as a single application to an end user. If a new application group needs to be added, email IT Services.
- Business Owner:The business owner is the primary owner of an application who is not in an IT organization.
- Executive Level: Is the division which owns and uses the application. When adding an application, the executive level defaults to that of the individual who is entering the new application. If the executive level needs to be changed, email the support group.
- IT Owner and IT Manager: The IT Owner is the individual who is the primary business owner of an application. The IT Owner is not necessarily part of the IT Services organization and could be in an IT department in a different division. The IT Manager by comparison manages the day-to-day support of the application.
Where do I login?
You can log in at utal.uchicago.edu. Two-factor authentication may be required.
Where can I get help?
Email support at utal-support@uchicago.edu for questions related to access, updates to the application content, and system functionality.
What web browser should I use?
Google Chrome, Mozilla Firefox, and Microsoft Edge.
How do I see or edit the details of an application?
Only the business owners, IT managers, and IT owners can edit applications. All users can view applications from all executive levels.
To view or edit the details:
- From the Home Screen, select a row and it will turn be highlighted.
- Select the row again to bring up the application for viewing.
- Select Edit for editing only. Once your edits are completed, select Update.
How can I find an application?
To find an application use one of the following methods:
Search Bar
Enter a word in the search bar and select the Search button. This is best when looking for a keyword in an application such as part of the application's description.
Using Built-in Filters
Under the column header, select the drop-down arrow and select the value you are looking for. You can use multiple columns to drill down your search. This is best used when looking for an application by a specific executive level, business owner, or IT manager.
To clear filters: select the < strong> Home icon, then...
select the Clear Filters icon.
Using the My Apps Quick Search
The best way to identify applications that you are responsible for is to select the My Apps icon located at the bottom of the screen. For example, if you are responsible for Executive Level #44, you can filter out your apps by:
- Selecting the Exec# filter.
- Select the checkbox next to 44 from the list.
- Select My Apps.
For applications where an individual is the business owner, IT owner, or IT manager, selecting the My Apps icon located in the lower left-hand side of the screen will return a listing of applications the individual is assigned to. This is best to identify applications that you are responsible for and need to update.
Note: To clear filters when using this functionality, you will need to select the All Apps button to display all the applications.
Can I export data from the application?
Yes. This can be done on the application summary screen. Go to the bottom of the screen then select the XLS or PDF option. Similar functionality exists at the individual application level.
Can I add applications?
Yes, if you have the appropriate privileges that are identified by the presence of the Add option. The Add option will appear on the lower left-hand side of the application summary screen. Select Add to display a new screen. When adding an application, all required fields must be filled in to include adding an Active Business Owner in the App Role section.