Keywords Overview for Directory Reviewers

This article is intended for Directory Reviewers. If you would like to become a Directory Reviewer for your department, please contact the Directory Office at directory@uchicago.edu to be enrolled in the required training.

Keywords allow Directory (directory.uchicago.edu/) users to find people and organizations using search terms that are common, but not necessarily accurate or exact. Conversely, when users use search terms that have not been established as keywords, they will not find your organization. This video will explain to you what keywords are as well as show you how to add and delete keywords.

The following article includes the steps to add and delete keywords, as well as helpful tips and examples of keywords if you would like to read a brief article instead of watching the video.

Note: Keywords direct people to your organization's entry in the Online Directory but do not appear in the content of your Online Directory entry.

Keywords

As a Directory Reviewer, you should create and use keywords that allow users to quickly and easily find your listing in the Directory. When creating keywords, think like a user and imagine what you would use if you were the person doing the search.

Types of keywords include:

• common words that are different from the official name, such as police, campus police, safety officers, security officers, or DSS for Department of Safety and Security
• Former names for a department, such as NSIT for IT Services
• acronyms or abbreviations such as SHCS for Student Health and Counseling Services
• descriptive terms, such as campus transportation or shuttles for UGo for getting around campus
• common misspellings such as ITServices for IT Services and dining for UChicago Dining
• a former or maiden name of an individual
• common variations of a name such as UBox or Box for UChicago Box

You should avoid creating generic keywords that do not clearly define or specifically relate to your organization, such as the, department, office administration, schedule, etc. Generic keywords can result in misleading search results or an abundance of irrelevant search results.

Add and Delete Keywords

1. Log in to the Directory Update System (reviewers.uchicago.edu/).
2. Select View My Departments/Divisions from the left-hand navigation and select the group you wish to manage.
3. Find the Keywords box directly under the Contact Information box.
4. Choose the Add Keyword button.
5. Add as many keywords as you think will be helpful to those searching for your organization.
6. Select Save.
7. You may delete keywords at any time by choosing the Delete button next to each of your keywords.