A rule is an action that Outlook runs automatically on incoming or outgoing messages. For example, you can create a rule to move all messages from a particular sender to a specific folder. To learn about the use of rules in Outlook read more in this article.
How Rules Help You Manage Email Messages
- Rules automatically perform specific actions on messages as they arrive. For example, you can create a rule to automatically move certain types of emails to a specific folder, bypassing your inbox.
- Rules help reduce spam from your inbox. For example, you can automatically move emails with the word "gambling" in the subject line to your Deleted folder.
- Rules help you reduce manual and repetitive actions needed to manage your email messages.
- Rules run continuously and automatically.
- Rules generally fall into one of two categories: organization or notification.
- Rules Wizard helps you design rules to manage your messages.
- Rules Wizard includes templates for the most frequently used rules.
- For up-to-date information, go to Manage email messages by using rules.
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