Checklist for Departing University Staff


Purpose

This document contains a checklist of things a departing University staff member needs to do when ending employment with the University. 

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To-Dos: Before or On Your Last Day

To-Dos: Before or On Your Last Day

Resources:

 

  • Update primary address in Workday.
  • Verify accruals (PTO balances) - sick time is not paid out; only vacation/personal holidays.
  • Discuss with supervisor tasks that will be transitioned to other staff members.
  • If security roles are held in Oracle and/or Workday, ensure a replacement person has been identified to take over your role(s).
  • Reconcile GEMS expenses and return card (if you have been given a GEMs card).
  • Schedule an exit interview with your unit HR Partner or the F&A Knowledge and Support Center.
  • Complete the optional exit survey and/or exit interview.
  • Return all University property, including badges, electronics, keys, and pay any debt.
  • Collect any personal items.

 

Reminders

 Reminders:

Resources:
  • System and building access will be terminated at the end of the last day of employment with the University. Note: Workday self-service access will remain until April of the following year. You can use your current CNetID and password to log into Workday.
  • Adherence to the University’s Confidentiality Agreement continues after employment ends per UChicago Policy 601 Treatment of Confidential Information.
  • Final paycheck will be delivered in the same manner as previous paychecks, or it will be mailed if your bank information has changed.
  • W-2 information will be available in Workday until April of the following year.
  • Verification of employment at the University can be obtained by following the steps outlined on the Employment Verification Intranet page.
  • For questions related to retirement savings or medical insurance, contact the F&A Knowledge and Support Center at ServiceNow or at 773-702-5800.
  • Information related to COBRA, can be found on the Cobra Intranet page.
  • For employees on a work visa, please consider notifying the Office of International Affairs to discuss any outstanding items.

 

Employee Acknowledgement

I certify that I have completed the above tasks, returned all University property, and reconciled all University debts. I acknowledge my obligation to adhere to the University’s Confidentiality Agreement after my employment at the University has ended.

 

____________________                                   _____________________

Employee Signature                                               Date

 

HR Partner/Supervisor Acknowledgement

Unsupported image type.Unsupported image type.I acknowledge that the employee has returned all University property.

____________________                                _____________________

HR Partner or Supervisor Signature                        Date