This document refers to awards, prizes, stipends, and reimbursements paid to students and submitted through the Service Portal.  This document walks through the notifications a student may receive while awaiting their Payment/Reimbursement and how the student can confirm payment via Workday.

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Library of Workday Knowledge Base Articles

Student Payment/Reimbursement Request – Approved

• Notification 1: Student receives an email informing them a Student Payment/Reimbursement Request form was submitted on their behalf.
• Notification 2: In limited circumstances, if there is required payroll documentation missing with the submission, (i.e. W-9, W8-BEN, etc.) a student will get a notification requesting they attach the required documentation. This will only occur when a Student Stipends, Prizes and Awards Form is submitted.
• Notification 3: If Payment/Reimbursement is approved by Payroll: Student and submitter receive an email informing them the Student Payment/Reimbursement Request form was approved and will be paid based on the applicable biweekly pay period.
  • Student has until the payroll deadline to update mailing address and/or direct deposit information in Workday.
    • Please review the following Knowledge Base articles more information on how to update a mailing address and direct deposit information.
    • For a list of payroll paydates, please review the Payroll intranet page.
• Notification 4: Student and submitter receive an email informing them the case was closed.

Student Payment/Reimbursement Request – Rejected

• No Student Notification: If Payment/Reimbursement is rejected by Authorized Signer: submitter will receive and email informing them the Student Payment/Reimbursement Request was rejected and the case is Cancelled.
• Notification 1: If Payment/Reimbursement is rejected by Payroll: Student and submitter receive an email informing them the Student Payment/Reimbursement Request form was rejected and the case is Cancelled.

Workday – Sign up for Direct Deposit

Students should sign up for direct deposit to receive reimbursements.  Review the Adding/Changing Payment Elections in Workday Knowledge Base article for more information. Note that the deadline for adding direct deposit is the payroll close deadline, not the payment date.

Review the Accessing and Reading Your Payslip in Workday Knowledge Base article for more information.