This document explains how Time Approvers can review and approve time off requests submitted in Workday.  

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• When you approve an absence, the worker’s schedule is automatically adjusted to show the absence.
• Employees can:
  • Combine balances and request time off on any position
  • Non-Exempt employees can request time off in increments of one-half hour (0.5 hour)
  • Exempt employees should only request full day absences
  • Employees can use the Accrual Balance Transfer process to transfer their Paid Sick Leave Accrual balances across positions by completing the Paid Sick Leave Accrual Transfer form in the Services Portal. Once the transfer is completed, they will receive a notification. After that, they must request the time off in Workday.
• Employees cannot have a negative accrual; the minimum accrual amount is 0.
• When reviewing employees’ time off accrual balances, be aware of the The projected balances below are calculated as of field; balances will only include requests from the past (prior to the date indicated).
• Use the Worker Time Off Balances Details report in Workday to view a worker’s accruals by Pay Period.

Approving Time Off Requests

1. Log into Workday using your CNetID and password.
2. Access My Tasks through the mail icon at the top-right side of the homepage.
3. Locate and select the Absence Request in My Tasks.
   1. If the task is delegated, to view and approve the task of behalf of a colleague, select Switch Account located under Profile, icon represented by a person silhouette, in the top-right corner of the homepage.
      1. To determine if one is in delegation mode look for a blue banner at the top of the page displaying On Behalf Of.
   2. If the task is not delegated, open the Absence Request.
4. Review the Absence Request and note the information in the Details to Review section, specifically the Request Details table.
   1. To review the worker’s time off balances, select View Balances.
5. If time off request is accurate, select Approve to complete the process.
6. If time off request requires correction, select Send Back, fill in the To and Reason fields, and select Submit. 
   1. Worker will need to make time off corrections and then resubmit to start the process over.
7. If time off request is being denied, select Deny. Be aware that selecting this option will terminate the entire business process. Enter the Reason for terminating the business process in the provided box.  
8. Select Done to complete the process.