This document provides directions on how to access and navigate the Learning application in Workday, which houses different trainings, workshops, and guided orientations for UChicago employees’ training.

Not what you are looking for? Use the button below to visit our Library and find the information you need! 

Library of Workday Knowledge Base Articles

• Workday’s Learning application is a learning management system (LMS) used to host and manage training for university workers with real-time tracking of completion requirements.  Employees use the application to find, sign up, and access training programs/courses.
• Typically, your role determines your required learning.  Your Manager or Learning Administrator is responsible for enrolling you into required learning content.
  • If you are enrolled in a course/program by your Manager or Learning Administrator you will receive a notification within Workday and, if you have email notifications enabled in Workday, you will also receive an email in your external email account.
  • IMPORTANT: You can browse Workday Learning and enroll in any program or course you wish to take, regardless of whether it is required learning for your position.  You are not limited to content required by your Manager or Learning Administrator.
  • For more information on how to access and manage required learning courses or programs, please review the Managing Required Learning in Workday video.
  • You may be automatically enrolled into some learning content such as new hire orientations or compliance trainings.
• Workers that have Learning security roles may see additional information beyond what is outlined in this document.  Please refer to the applicable resource based on the learning security role you are assigned.
• Please see additional Knowledge Base articles below for more information:
  • Enrolling in a Course or Program in Workday
  • Enrolling My Team in a Course or Program in Workday
  • Dropping a Course or Program in Workday
  • Accessing Your Learning Transcript in Workday
  • Understanding Your Learning Transcript in Workday
  • Workday Learning Reports

Steps

Accessing the Learning Application

1. Log into Workday using your CNetID and password.
2. From the Home page, select Menu in the top-left corner and choose the Learning App located under the Personal category.
3. On the left-hand side is a navigation panel that includes tabs labeled Learning Home, My Learning, Discover, and Links.

Learning Home Tab

Includes suggested and highlighted training courses and programs. 

• From Your Learning Team section – located at the top of the Learning Home, this area includes resources for tips and tricks related to using Workday Learning.
• Required for You section – this area includes a list of all training courses or programs you are required to complete.  If you do not have any required training, this section will not appear.  Trainings assigned with a due date are listed in chronological order, with the most time sensitive trainings listed first, and trainings assigned without a due date appear at the end of the list.

• • The Due Date is located at the top-left corner of each training card.
  • Select View Course/Program or Go to Item ## at the bottom of the training card (or anywhere on the training card itself) to enter the training course or program.
  • Selecting the More Actions symbol, as represented by three vertical dots and located in the bottom-right corner of the card, allows you to complete the following actions, when they are applicable:
    • Add to/Remove from Saved for Later (courses only): allows you to add to or remove content to My Library, which includes the Saved for Later section and is housed in the My Learning tab. 
    • Add to/Remove from Learning Path (courses only): allows you to add to or remove content from a Learning Path.  If selected, a new window will populate for you to select an already existing Learning Path.
      • A Learning Path is a structured and predefined sequence of courses designed to help users develop specific skills and competencies. Can be tailored to different roles and responsibilities at the university.
      • Learning Paths are in the My Learning tab, under My Library.
    • Create Learning Path (courses only): allows you to create a new Learning Path.  If selected, a new window will populate for you to add a Path Title and a Path Description.  Newly created Learning Paths can be found in the My Learning tab, under My Library.
    • Copy Link (courses & programs): copies a link to the training course/program to your clipboard.

• Highlights section – this area includes a list of spotlighted training courses or programs suggested for you based on your roles and responsibilities.
• Based on Your Interests section – this area includes a list of corresponding training courses or programs that are applicable based on your personal preferences and the ability to Add Preferences.  Add Preferences to customize your learning pages by choosing multiple topics that interest you.  

• • Select the Add Preferences button to indicate topics of interest that will be used to customize your Learning application.  A What Topics Interest You? drop-down menu will appear with a list of different categories, such as Compliance, HR Operations, Leadership, and Technology.  Choose topics and select OK.
  • IMPORTANT: If there is at least one lesson, course, or program under a specific topic that hasn’t been completed, the course/program will appear under the Based on Your Interest section, and the Add Preferences button will be unavailable.
  • Once personal preferences are added, suggested training content will appear under this section.

My Learning Tab

Includes access to your required learnings, learning history, learning library, and personalized preferences.

• Continue Learning section – this area includes a list of all training courses or programs you are enrolled in that may or may not have been started but still need to be completed. 
• Required for You section – this area includes a list of all training courses or programs you are required to complete listed in chronological order, with the most time sensitive trainings listed first. 
  • Please see the Learning Home Tab section of this document for more information.
• View Your Learning History section – this area includes access to your learning transcript which is a record of your learning history.
  • Select View Learning Transcript to see a list of your learning activity. A transcript is broken into three sections:
    • Not Started: Courses/programs you are enrolled in but have not begun.
    • In Progress: Courses/programs you are enrolled in and have started but have not finished.
    • Learning History: Courses/programs you have completed.
  • Each section within the transcript includes columns of information specific to the course/program.  For detailed information about the columns located in a transcript, please see the Accessing Your Learning Transcript in Workday Knowledge Base Article.
• My Library section – this area includes access to Learning Paths and courses/programs that were Saved for Later.
• Personalize Your Learning Preferences section – this area allows you to select topics of interest for customizing your learning dashboard.
  • A What Topics Interest You? drop-down menu will appear with a list of different categories, such as Compliance, HR Operations, Leadership, and Technology.

Discover Tab

Includes ability to browse learning content through the Learning Catalog or by Topic.  You can also view learning content that is popular in your role, content that is based on your interests, and recently added content.

• Explore the Learning Catalog section – this area allows you to browse and filter content to find what you need.  Select Browse Learning to access the Learning Catalog. 
  • Use the search bar located under the Browse Learning Content header to search for courses/programs by title or by keyword(s).
  • On the left-hand side of the page are filters available to further narrow down content.  Filters include, but are not limited to, Access Type, Content Provider, Course Offering Instructors, Created by Worker, Language, Skill Level, Topic, and Type.
    • As filters are applied, you can save and name the filter conditions for future use.
• Browse Learning Topics section – this area allows you to browse content by high-level topics such as Compliance, HR Operations, Leadership, and more. Select a topic tile to view related content.

Links Tab

Provides quick access to various webpages and Workday tasks related to Learning.

• If you do not see a list of links, make sure the arrow to the right of Links is expanded, reflected by the arrow pointing upward.