Purpose
The following guide is intended for Clinical Research Finance Managers who are looking to view or complete any of the following actions:
· Populate and override project burden schedule of 25%, 30%, 0%, or Other. CRS will mainly have a burden schedule of 30%, but we can also have a number of different burden schedules depending on the funding source ex) 64% for Federal or 40% for a Non-Federal Foundation Funded trial.
· Create a project burden override schedule.
· Correct F&A and recalculate indirect costs. This collection of reference guides is intended for Bank Account Administrators to create a bank, bank branch, and bank account.
Action
· Populate and Override a Project Burden Schedule of 25%, 30%, 0%, or Other.
· Create a Project Burden Override Schedule.
· Calculate F&A and Recalculate Indirect Costs.
Terminology
· Award: Clinical Research Studies Trial (CRS) Awards are grants, funding, or financial support provided to researchers or medical institutions to conduct clinical trials and studies. All clinical study projects managed by OCR/CTFG will start with "CRS".
· Project: Contains financial and demographic information at a more granular level of detail than the award.
· Contract: Vehicle for processing revenue and invoices according to configured methods and controls.
· Burden Schedule: Tool for calculating and applying F&A or any other rate-based add-on cost. It's an Indirect Cost Rate for a particular Clinical Trial.
· A project burden override schedule would entail:
· Creating a burden Override Schedule.
· Calculate F&A and recalculation of indirect costs.
Populate and Override a Project Burden Schedule of 25%, 30%, 0%, or Other
1. Login using Company Single Sign-On to access your Oracle account.
2. Select Grants Management.
3. Select Awards.
4. Select Taskbar.
5. Select Manage Awards.
6. Search Award in the Search bar.
7. Select the Award.
8. Select Edit.
9. Navigate to the Projects page.
10. Expand the collapsed project details.
11. Select the Financial tab.
12. In the Burden Schedule Overrides section, select the burden schedule needed from the dropdown menu such as “30% Clinical”.
13. Select the View Burden Schedule icon to the right of the Award Project Burden Schedule box.
14. View Burden details and click OK.
You have now completed the process of Populating a Burden Schedule.
Create a Project Burden Override Schedule
1. Login using Company Single Sign-On to access your Oracle account.
2. Select Grants Management.
3. Select Awards.
4. Select Taskbar.
5. Select Manage Awards.
6. Search Award in the Search bar.
7. Select the Award.
8. Select Edit.
9. Navigate to the Projects page.
10. Expand the collapsed project details.
11. Select the Financial tab.
12. In the Burden Schedule Overrides section, select the hyperlinked award.
13. Under the Burden multiplier area, update the Multiple Burden to .25 for 25%, .3 for 30%, or another multiplier of your choice. Note: The multiplier will end up being converted to a %, so only enter the multiplier (i.e., 3 instead of 30 for 30%).
14. Select Build Burden Schedule.
15. Select Yes when the Burden Schedule popup appears.
16. Select Save and Close.
You have now completed the process of Creating a Project Burden Override Schedule.
Calculate F&A and Recalculate Indirect Costs
1. Login using Company Single Sign-On to access your Oracle account.
2. Select Projects.
3. Select Costs.
4. Select Taskbar.
5. Select Generate Burden Costs.
6. Enter the process parameters: Business Unit, Expenditure Item Through Date (Today's Date), and Transaction Status (All).
7. Select Submit.
8. Navigate to the Taskbar.
9. Select Manage Project Costs.
10. Enter the below search parameters and select search:
a. Project Number
b. Transaction Source: Oracle Fusion Projects
11. Select Search.
12. Refer to the new Burden transactions line generated along with the original line. When the transactions appear, highlight the desired row.
13. Select the drop-down arrow next to the Actions button.
14. Select the option called Accounting - Account in Draft.
15. Select View Accounting on the pop-up message that appears.
16. Review the debit for Raw Cost.
17. Review the credit for Raw Cost Clearing.
18. Select Done.
You have now completed the process of Calculating F&A and Recalculating Costs.