The following guide is intended for BSD Intercompany Finance Administrators and CRS Award Administrators who are looking to review or complete any of the following actions:

• Review FFIT AP Invoices from UCM for
  • Chargebacks
  • UChicago-funded labor charges
  • EPIC Patient Billing
  • EPIC Hospital Billing
• Review PPM Costs

Terminology

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1. Sign Into Oracle by selecting Company Single Sign-On.

2. Select Payables.
3. Select Manage Invoices.        

4. Enter the appropriate Supplier for the Invoice you want to review. For all UCM charges the Supplier will be University of Chicago Medical Center.
5. Select Search.

6. Select the appropriate Period you want to search and then select Go.

7. Highlight the Invoice Number you want to review.
8. Select the Pencil icon.

9. Select Validated to review Validation Status, Payment Status and Approval Status.

10. Review Validation Status, Accounting Status, and Payment Status.

• Note: FFIT AP invoices do not require approvals.

11. Select Accounted to view Accounting.        

12. Review the Accounting.
13. Select Done.      

14. Review the Invoice Header.   

15. Scroll down to review the Lines associated with this invoice. You may need to expand this section by clicking on triangle new the work Lines. Review the Distribution Combination as necessary for invoices tied to the COA.        

16. If the invoice is tied to a PPM Project, review the POETAF information under the Project section on the Line.        

17. To review costs against PPM Projects, navigate back to the homepage and select Projects.
18. Select Costs.

19. Using the Taskbar, navigate to Manage Committed Cost.

20. Select Funds Flow and Intercompany Transactions from the Expenditure Business Unit dropdown menu.
21. Select Search.  

22. Review the Committed Costs against the relevant POETAF string.

Note: These are the AP invoices that we have received from UCM but have not yet paid, which includes invoices that have not yet been netted out as part of the month end AP/AR netting settlement process. 

23. Using the Taskbar, navigate to Manage Project Costs.  

24. Enter the relevant Project information.

Note: Expenditure Business Unit will be Funds Flow and Intercompany Transactions. Enter the Project Number or Project Name of the relevant Project.

25. Select Search.  

26. Review the Costs posted against the project.

Note: These are invoices we’ve received from UCM that have been paid (including payment via month end AP/AR Netting) against a PPM project.

 

You have now completed the process of Reviewing FFIT AP Invoices.