The following guide is intended for employees who are looking to view or complete any of the following actions:

• View Internal Billing Invoice information, answer business questions, export a base report to Excel for detailed analysis.

Calendar Month Accounting Date: A code that represents the year and month of the Accounting Date. The year is first, followed by the month (202309 represents Sept 2023 business).

Invoice Number: Can be numeric or alphanumeric and uniquely identifies the invoice.

Invoice Date: Date when goods/services were provided or when invoice was created.

Validation Status:

• Canceled: Invoice was Canceled.
• Needs Revalidation: Error was found during Validation.
• Validated: Invoice is ready for Approval Workflow.

Invoice Source Name: Who/what created the Invoice.

Approval Status:

• Initiated: Approval Workflow has been Initiated
• Manually Approved: Invoice was Force Approved
• Rejected: Invoice was Rejected
• Required: Invoice has been Saved or Validated
• Workflow Approved: Invoice was Approved by Workflow or Approver
• Not Required: Invoice was Canceled.

Accounting Year: University of Chicago's Fiscal Year

Accounting Date: Date transaction falls in the selected accounting period (For example, an invoice created February 1^st for January business would have an accounting date between January 1 and January 31).

What are the invoices by a specified supplier?

• • Utilize the Supplier filter by selecting a specified supplier and clicking Apply.
  • View the table.

What are the invoices by project?

• • Utilize the Project Number or Project Name filter by selecting a specified value and clicking Apply
    • Can also utilize Task Number, Expenditure Type, and Expenditure Organization
  • View the table

Who created the invoice?

• • Utilize the filters to narrow the table to a specified invoice
  • View the Invoice Created By column in the table

What is the invoice status?

• • Utilize the filters to narrow the table to a specified invoice
  • View the Validation Status column in the table

What are the transactions by Fund?

• • Run the report and export to Excel to analyze all transactions for a particular Fund (I.e. recharge)

When exporting the Internal Billing report, if you export the report as CSV Data it comes with COA Codes to allow extended filtering for the user.