This article answers common questions about accessing, setting up, and using Claude Enterprise at the University of Chicago. It is meant to supplement the Intranet Claude FAQ page. If your question is not covered here or the Intranet page, contact IT Services.
Request access, find out if you're eligible, and get set up.
Request access
Eligibility and exceptions
Access from abroad
Manage your license, check your usage, and handle personal accounts.
Licenses and usage
Personal accounts and migration
Organize your work, share it, collaborate in Projects, and use Claude Code.
Projects
Sharing and ownership
Claude Code
See which tools Claude can connect to at UChicago, what isn't available, and how to ask for something new.
Available connectors and plugins
Not available at UChicago
Request a connector or API access
How your data is handled, including FERPA and HIPAA.
Data and privacy
HIPAA and patient health information
Fix sign-in problems, blocked access, and technical errors.
Sign-in problems
Technical issues
Request access, find out if you're eligible, and get set up.
The most common reason is that your employment or enrollment status makes you ineligible for automatic provisioning. The following groups are not automatically eligible:
Sign in to SailPoint and check whether the Request Access to Claude AI tile appears. If it does not appear, your account type may not yet be eligible. For more information, review the Claude Enterprise Eligibility article. You can submit an exception request through the Claude Enterprise Support Request form if you have a legitimate business need.
This may be because your browser does not recognize that you have been granted access.
Provisioning can take up to two hours to propagate after a request is approved. For more information, review the Claude Enterprise Eligibility article. If none of the solutions above work, submit a Claude Enterprise Support Request ticket.
After requesting access in SailPoint, you still need to complete setup at claude.ai using your UChicago SSO credentials, 1-2 hours after a successful SailPoint request is completed.
Additionally, you may need to use another browser or an incognito/private tab to sign in. If you completed those steps and still cannot get in, submit a Claude Enterprise Support Request ticket.
If you are reflected as active in the Academic Information System (AIS) for the current quarter, then you are eligible to access Claude Enterprise. If you are not reflected as active, for any reason, then you will not be able to use Claude Enterprise. For more information about how to setup your Claude Enterprise account, please review Student Access to Claude Enterprise.
Review the full list in this article about Claude Enterprise Eligibility
You can submit an exception request through the Claude Enterprise Support Request form. Not all exceptions are approved. If a third party, such as an NGO or research partner, requires you to use Claude for their work, they are expected to provide their own Claude account. UChicago's enterprise license does not cover external obligations.
Your job appointment must be in Workday before we can grant access to Claude Enterprise. Once that condition is met, your supervisor should submit the Claude Enterprise Support Request form on your behalf. However, if you are a student, you are automatically granted access to Claude. Please review Student Access to Claude Enterprise for instructions on accessing the platform.
No, you are not eligible. Students who took a leave of absence, graduated, or withdrew from the university are not eligible to claim access to Claude Enterprise. However, if you claimed access prior to taking a leave of absence, graduating, or withdrawing, then your account should be active for up to 45 days. After that period, access will only be reinstated when you are marked as active in the AIS for another quarter.
Claude Enterprise is available for use by faculty and staff in France. For students, please contact the Registrar to see if you are marked active in the Academic Information System (AIS). If so, you will automatically have access to a Claude Enterprise account. Otherwise, you may need to submit a Claude Enterprise Support Request ticket.
This is not an account issue, China restricts access to both Claude and UChicago's cVPN. Claude is inaccessible from mainland China regardless of account status or VPN use. There is no workaround available through IT Services.
Claude is not available if you are physically located in a country or territory that isn't on Anthropic's official list of supported regions. This includes, for example, China, Russia, Iran, North Korea, Hong Kong, and Macau.
Manage your license, check your usage, and handle personal accounts.
In claude.ai or in the desktop application:
Usage limits are reset every five hours. For more information, review the UChicago Claude Enterprise: Licenses, Features, and Usage Limits article.
A Premium license provides substantially higher usage limits—2.5 times the capacity of the Claude Max 5x license. It also includes access to the Fable 5 model, which is not available in the Standard license.
Submit a request using the Premium license request form.
No. There is no equivalent to the Claude Max 20x license under the University Agreement.
Wait for the reset (limits reset automatically within five hours). Alternatively, departments can request a dedicated cloud Amazon pay-as-you-go account through the GenAI Tool Request form and the Cloud Services forms.
No. Students are unable to upgrade to or purchase a Premium license on their own. Eligible students receive free standard Claude Enterprise access.
If you are also a University staff member, then your manager with purchasing approval must submit the Claude Enterprise Premium License Request form on your behalf. Similarly, student employees whose managers request it on their behalf may request Premium ($600/year) if their work regularly needs it and the justification is approved.
Your personal account and your UChicago Enterprise account are separate. No automatic linking or merging occurs. You can continue using your personal account independently.
You cannot merge accounts. However, you can migrate your personal account data into the Enterprise account. For step-by-step migration instructions, review Move your existing AI account content into UChicago Claude Enterprise.
If your Free and Enterprise accounts share the same email address, you can switch between them in Claude. Click your initials or name in the lower left corner, then select the account you want to use.
Yes. To cancel your personal subscription, go to your account settings on claude.ai under your personal login and cancel from there. UChicago's enterprise license covers your use at no personal cost. Direct billing questions for your personal account to Anthropic directly, as IT Services cannot manage personal subscription billing.
Yes, although there is no automatic feature to migrate the data. To start,
This data can be uploaded to your personal account. For more information about account migration, review the Move your existing AI account content into UChicago Claude Enterprise article. Although the article describes moving data from a personal account into an Enterprise account, the steps are the same going the opposite way.
Organize your work, share it, collaborate in Projects, and use Claude Code.
Ensure that Claude Projects are given specific titles so that they are easy to distinguish the purpose of. Additionally, on the desktop application you can create new folders in your system directory and confine projects to specific folders so that there is no overlap. While working in a project, using new threads for distinct tasks helps to organize the work, since long multifaceted threads can be complicated to parse through.
There's no supported way to auto-sync a storage folder into a Project's knowledge on a schedule. Project knowledge is added manually (creating and managing projects). One nuance: individual Google Drive files added to a project do stay current with the source, but that runs through the live Drive connector.
Claude Artifacts are drafted documents, code, or scripts that appear in a side panel instead of inline in the chat. These can be edited directly without cluttering up the chat thread. They can be easily shared as there is an option to generate a sharing link although this link cannot be shared with non-UChicago users.
Click Share in the upper right corner of the chat, then invite people by email or create a link. Recipients see a view-only snapshot of the conversation.
A project has a single creator today; there's no co-owner. We have filed an enhancement request with Anthropic for them to consider adding this capability to the product.
To mitigate this issue, it's recommended that another person other than the project creator be granted edit access, since editors can manage project knowledge and re-share as needed. If no one else has edit access on a shared project, and the creator has already left, please submit the Claude Enterprise Support Request and we will investigate the feasibility of the request.
Projects are private by default, and sharing is an explicit action: named individuals or the entire UChicago Enterprise org. Within a shared project, each member's conversations stay private to them unless they deliberately share a chat. Documents synced through a connector keep their source permissions inside Claude too: a project member without access to that Google Drive or SharePoint folder cannot see documents through the projects, and chats containing synced documents can't be shared at all.
403 errors in Claude Code are typically an authentication or permissions issue. Try the following steps:
Submit a Claude Enterprise Support Request ticket if the issue continues. Provide the exact error message and the command you ran.
See which tools Claude can connect to at UChicago, what isn't available, and how to ask for something new.
Open Customize in the left sidebar, choose the Connectors or Plugins tab, find the one you want under Discover, and click Connect or Add.
Review time varies by connector, and University security reviews each request individually. To request a new connector, submit the Claude Enterprise Support Request form. You can follow the status of requested connectors in the weekly-updated Claude Connectors at UChicago article. For more information, see Connectors in UChicago Claude Enterprise.
Unlike PhoenixAI, enabling a connector gives Claude authorization to see your entire drive, not a specific folder within that drive. Authorization is handled at the account level.
The Biological Sciences Division and Booth School of Business handle their mail systems independent of IT Services. Connecting Claude to your email may require configuration changes and ITS has no jurisdiction over BSD/Booth to make these changes. Please contact BSDIS at bsdis@bsd.uchicago.edu or Booth Help Desk at helpdesk@chicagobooth.edu.
Start by checking that you are in your Enterprise account, not a personal one. Click your name in the lower left corner to switch accounts.
If you are in the right account, the connector may still need to be set up by the administrator of the app you are connecting to. The University has turned the connector on, but the app's own administrator may also need to allow it before it works for you.
Open the Office app (Excel, Word, or PowerPoint), go to the Home tab, click the Claude icon at the far right of the ribbon, and sign in.
If you don't see it, check the following:
If you are in Booth or BSD, your division manages its own email and Microsoft environment, and IT Services has no control over how it is set up. If you would like the Claude Office agents connected for your division, let your leadership know so they can gauge interest.
The Claude in Chrome connector is not available for UChicago Claude Enterprise accounts. This connector gives Claude the ability to assume complete control of your entire browser and can run malicious attacks in the background, hijacking your machine as well as your data.
Claude Science is currently a pre-release beta and is not enabled in the UChicago enterprise environment. UChicago's policy is to wait until a feature reaches general availability before enabling it for enterprise users. This ensures that the required security and privacy protections are in place. The sign-in block you see is expected behavior, not an account error. For more information, review the UChicago Claude Enterprise: Licenses, Features, and Usage Limits article.
There is no confirmed timeline. When Claude Science reaches general availability and meets UChicago's security and privacy requirements, IT Services will evaluate it for enterprise enablement. To receive updates when new features like Claude Science become available, browse the Claude Intranet page and sign up for the "With, Without, and About" newsletter.
API token access through the UChicago Enterprise license is not available at this time. If you have a programmatic or integration use case, submit a Cloud Services Support Request form for review. The Cloud account is a pay-as-you-go model and is not covered by the Enterprise agreement.
Submit a connector request through the Cloud Services Support Request form. Connectors are reviewed and approved on a case-by-case basis. Once approved, IT Services facilitates enabling the connector. This is not something users can configure themselves. The Cloud account is a pay-as-you-go model and is not covered by the Enterprise agreement.
A connector request is usually declined when the connector:
When we decline a request, we may suggest an approved alternative.
How your data is handled, including FERPA and HIPAA.
Your data in UChicago Claude Enterprise is protected under the university's contract with Anthropic, which includes data protection, retention, and training-exclusion terms.
Yes. Claude Enterprise at UChicago has been approved for use with FERPA-compliant data. For detailed guidance on what is and is not permitted, refer to the IT knowledge base or submit a Claude Enterprise Support Request ticket.
After you lose UChicago access, your data will be kept for up to 45 days. After that period, the data will be permanently deleted and unrecoverable.
The University’s Statute 18 states that “Where research or other activities carried out at the University, or with substantial aid of its facilities or funds administered by it, result in inventions, discoveries, or device-like software, such intellectual property shall be disclosed to the University, and shall be the property of the University from inception.” Currently, while determinations will be made on a case-by-case basis, permitted usage of the University’s Claude Enterprise account, without the use of additional University resources, would not generally be considered "substantial aid." Questions may be directed to the Polsky Center via polskylicensing@uchicago.edu.
No. The University’s IT Services Acceptable Use Policy states that “The use of University information technology resources should be for purposes consistent with the University’s missions and with its policies and legal requirements (including license agreements and terms of service) and not for commercial purposes.”
In addition, Claude may not be used to build a competing AI product, reverse engineer Claude, or generate synthetic or artificial data for public use. Users must use Claude in accordance with Anthropic’s User Guide.
Yes, but you must use the HIPAA-compliant environment instead of the standard Enterprise environment. These are two separate environments, and you can only access a single environment when claiming your Claude account. For more information, review UChicago Claude Enterprise: Full vs. HIPAA Version.
No, users are only able to access one Claude Enterprise account and they must select the respective environment based on their primary use case.
Email claude-feedback@uchicago.edu to request the switch. IT Services will start the move for you.
Requests are sent to Identity Management in a weekly batch that arrives on Tuesdays, and the change is usually made within a day after that. It can then take up to an hour to take effect. Once it does, log out of Claude and sign back in.
After the move you gain Claude Code, connectors, Cowork, and Claude in Office. The standard version is not covered by the University's Business Associate Agreement, so do not enter PHI or other regulated patient data. You can only make this move once.
Fix sign-in problems, blocked access, and technical errors.
Clear your browser's cookies and cache, then try signing in again. Most users are able to accept the terms after doing this. If the issue continues, submit a Claude Enterprise Support Request ticket for help resetting your account state.
Open a different browser or clear your current browser's cache to start a completely new browser session. Either option will load a fresh version of the form, allowing you to complete the acknowledgment field correctly before submitting. If you completed those steps and still cannot get in, submit a Claude Enterprise Support Request ticket.
This usually happens when you have an active session under your personal account in the same browser. Try these steps:
The enterprise and personal accounts are not linked. You need to make sure you authenticate through the UChicago SSO path.
Email claude-feedback@uchicago.edu for feedback. Submit the Claude Enterprise Support Request form for general support, feature requests, or to describe your use case.
Some users on machines provided by BSD have encountered Claude being blocked by BSD device level policies. We recommend a different browser such as Firefox or Chrome. If the block continues, contact BSDIS at bsdis@bsd.uchicago.edu.
We are currently aware that there is an error with the web_fetch tool for Claude Chat and Cowork. Although we are presently working toward a fix, there is no solution at the time. This tool is operational in Claude Code if you can execute your tasks there. Otherwise, we will give an update when we have fixed this issue.
If this article did not answer your question, the following resources are available: