Entering Time as a Timesheet User in Workday


Purpose

This document provides timesheet users (biweekly employees only) directions on how to enter their time in Workday.

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Keep in Mind

· Biweekly employees are responsible for reporting their time (this category includes staff, students, and temporary workers). All biweekly workers can use Workday to record their time, report absences, view accruals, and request time off. These workers can be classified into three groups:

· Web clock users – These employees check in and out directly from the Timely Suggestions section on the Workday Home page, or by accessing the Time App.

· Time clock users – These workers record their time by swiping their UChicago cards at a time clock device.

· Timesheet users – These employees record their worked hours via a timesheet.

· Timesheet users can enter their time each day or for the whole week.

· Timesheet users can correct their time as long as the time has not been paid.

· See the Correcting Time as a Timesheet User in Workday Knowledge Base article for more information.

· If adjustments need to be made for any previously entered time, necessary corrections can be completed by accessing the Time App.

Steps

1. Log into Workday using your CNET ID and password.

2. From the Home page, choose Menu in the top-left corner and select the Time App.

3. Under the Enter Time menu, choose between This Week, Last Week or Select Week.

a. If Select Week is chosen, either type in a specific date or use the calendar icon to choose one.

4. The timesheet for the chosen period will appear. There are two ways to enter time:

a. By selecting the Time Block

b. Through the Actions Menu

5. To enter time by selecting the time block, choose the time block corresponding to the day that requires entry.

6. The Enter Time dialog box will show up.

a. Time Type – Auto-fills to Worked Time.

b. In – Enter the start time of the time entry.

i. Format automatically adjusts to HH:MM AM/PM after number is entered.

c. Out – Enter the end time of the time entry.

i. Format automatically adjusts to HH:MM AM/PM after number is entered.

d. Out Reason – Select one of the following:

i. Meal

ii. Out

e. Hours – Auto-calculates once In and Out times are entered.

f. Position* – Select the Position requiring time entry.

i. *Field only available when worker has multiple positions.

g. Comment – Add any applicable comments related to the time entry.

h. Select OK.

7. To enter time through the Actions Menu, select the Actions drop-down menu located in the top-right corner of the timesheet. Choose one of the following options:

a. Enter Time - this option allows entry of In/Out times for each day of the week.

i. Under the In/Out Times section, complete the In, Out, Out Reason, Position (if applicable), and Time Type fields. Do not complete any fields under the Hours/Units header.

ii. Select another day of the week using the tabs listed at the top to enter time for another day.

iii. Select OK to return to the timesheet.

b. Enter Time by Type - this option is for employees who have multiple time types.

i. Complete the Time Type and Worktags fields using the Hamburger Menu (icon with three dots and three dashes).

ii. Enter in the daily hours for each day to total your weekly hours.

iii. Select OK to return to the timesheet.

c. Enter Time by Week - this option allows time entry for the entire week on one page.

i. Select the Previous Week or Next Week buttons to navigate to another week other than the current.

ii. Each day of the week has its own table. Within each day, complete the In, Out, Out Reason, Position (if applicable), Worktags (optional), and Comment (optional) fields.

1. Time Type field will auto-populate with Worked Time.

iii. Select the plus sign under each respective day to add additional rows for time entry.

iv. Total weekly and daily hours are listed at the top of the page.

v. Once all time is entered for the week, select Next to proceed to the confirmation page. This page displays the Daily Totals entered and provides a Weekly Totals chart to confirm entered time. Select Save to return to the timesheet.

8. After all time entries have been added to the timesheet, select the Review button in the bottom right corner of the timesheet.

9. Select Submit on the confirmation page to complete the process.