Additional Job vs One Time Payment Chart


Purpose

This document contains a chart that differentiates when to complete the Add Job business process for a worker based on employee type versus when to complete the One-Time Payment business process for a worker based on employee type.  

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Chart

Employee Type

Long-Term Additional Job (Add Job)

Short-Term Additional Job (One Time Payment)

HRP

SSO

Inside Supervisory Organization

Outside Supervisory Organization

Student Employees

Initiates the Add Job process in Workday

N/A

N/A

N/A

Staff – Exempt

Long-Term (more than 3 months) Two options:

1. Initiates the Add Job process in Workday; or

2. Submits ServiceNow form: Add Additional Job

Options based on submission:

1. Receives sub-processes of Add Job in Workday; or

2. Initiates Additional Job in Workday and processes sub-processes

Benefits eligible employee: Short-Term Job (less than 3 months) - HRP processes one-time payment in Workday;

For ongoing changes in work demands, the HRP should evaluate job and consult with CoE-HR;

Nonbenel employee – N/A

Benefits eligible employee: Short-Term Job (less than 3 months) - SSO processes one-time payment in Workday submitted by HRP via ServiceNow form: Payment for a Short-Term Second Job;

Nonbenel employee – N/A

Staff – Non-Exempt

Two options:

1. Initiates the Add Job process in Workday; or

2. Submits ServiceNow form: Add Additional Job

Options based on submission:

1. Receives sub-processes of Add Job in Workday; or

2. Initiates Additional Job in Workday and processes sub-processes

N/A

· Non-exempt employees can’t be paid via one-time payment - must record actual hours worked through additional job

N/A

· Non-exempt employees can’t be paid via one-time payment - must record actual hours worked through additional job

Temporary /

Seasonal

Two options:

1. Initiates the Add Job process in Workday; or

2. Submits ServiceNow form: Add Additional Job

Options based on submission:

1. Receives sub-processes of Add Job in Workday; or

2. Initiates Additional Job in Workday and processes sub-processes

Same as above

Same as above

 *The Budget Partner in the unit requesting the one-time payment (requesting HRP) will need to approve the OTP before it is processed by the SSO.