Requesting and Canceling Time Off in Workday


Purpose

This document explains how to request and cancel time off in Workday for employees that have a file in Workday.

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Keep in Mind

· Non-Exempt employees can request time off in increments of one-half hour (0.5 hour)

· Exempt employees should only request full day absences.

· Bi-weekly employees who are on a fixed schedule can report past absences and schedule future absences.

· Employees can use the Accrual Balance Transfer process to request time off for any position by completing the Paid Sick Leave Accrual Transfer form in the Services Portal.

· Employees can only cancel a time off request that has not been approved.

· Balances appear on the left side of the Request Time Off calendar screen. Make sure you have enough hours accrued for the type of time you want to use.

· Be aware of the Effective Date; Time Off balances will only include requests from the past (prior to the Effective Date indicated).

· Employees can’t have a negative accrual; the minimum accrual amount is 0.

Requesting Time Off Steps

1. Log into Workday using your CNET ID and password.

2. Select Menu in the top-left corner and select the Time Off application.

3. Under the Request menu, click Time Off.

4. Select the day (or days) for which you are requesting time off to select them.

a. To choose multiple days in a row, you can click and drag your mouse across several dates. You can also hold down the Control (Windows) button or Command (Mac) button and click to select multiple days that are not in sequential order.

b. To deselect a date, click the date again.

5. Select the # Day(s) – Request Time Off button located at the bottom of the page on the left-hand side.

a. The button will automatically calculate the number of days selected. (For example: If 5 days are selected, the button will read 5 Days - Request Time Off)

6. Enter the time Type, Position (if applicable), and Daily Quantity of Hours. You can also add a Comment.

7. Select Submit.

8. Submitted requests will populate on the Request Time Off calendar. Select the request on calendar to view details.

a. Submitted requests will display in grey with a clock symbol.

b. Approved requests will display in green with a checkmark symbol.

c. Denied or cancelled requests will disappear from the Request Time Off calendar. A notification will be sent to your Workday Notifications.

9. Note: An employee can also request time off by viewing their employee profile, clicking on the Actions button to display the menu of available Actions. Hover over Time and Leave and click on Request Time Off. Continue with step 4 of this article.

Canceling Time Off Steps

1. Log into Workday using your CNET ID and password.

2. Click Menu in the top-left corner and select the Time Off application.

3. Under the Request menu, click Time Off.

4. Locate the time off request you want to cancel on the Request Time Off calendar and select it.

a. Only requests that have not yet been approved can be cancelled.

5. Within the Time Off Entry screen, choose Cancel this Request.

6. A new Cancel Business Process window will appear; review the Details and add a comment to the enter your comment box specifying why you are cancelling the request.

7. Select Submit. You will see a new window that says Event Canceled.