Changing your Long-Term Disability (LTD) Insurance Elections in Workday


Purpose

This document provides employees directions on how to change their Long-Term Disability (LTD) Insurance elections in Workday after completing initial (new hires, recent transfers/promotions to a benefit eligible position, etc.) or annual enrollment, or outside of a qualifying life event.

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Keep in Mind

· Evidence of Insurability (EOI) is required if you are currently waiving LTD coverage or if you are increasing your coverage from the Basic LTD plan to the Optional LTD plan.

· If EOI is required, the insurance plan provider will contact you via US mail, and benefits will take effect on the date EOI is approved.

· You have 90 days to complete and return your EOI for your election to be approved.

· Please visit UChicago Intranet | Benefits for more information about LTD.

Steps

1. Log into Workday using your CNET ID and password.

2. From the Home page, select Menu in the top-left corner and select the Benefits App.

3. Under the Change menu, select Benefits.

4. Using the Change Reason dropdown menu, choose LTD.

a. Carefully read the Instructions located on the right side of the screen.

5. Type or use the calendar icon to select the Date of Change Request.

a. Changes to your LTD elections cannot be backdated or take effect retroactively.

6. Select the Submit button.

7. You will see a dialog box pop up with the next task (Change Benefit Elections) to complete. Select Open.

a. If you don’t select Open and the dialog box disappears, navigate to your Inbox by selecting the mail icon in the top-right corner of the page, and then select the Benefit Change – LTD task on the left side of the screen.

8. Select the Let’s Get Started button.

9. In the LTD page, you will see 2 sections: Basic Long Term Disability Insurance and Optional Long Term Disability Insurance. To change your elections, select either Enroll or Manage under the appropriate section.

10. Using the option buttons in each section, choose either Select or Waive to make your elections.

a. If you are currently waiving coverage (you are not enrolled in either the Basic or the Optional LTD plans) and want to enroll in a plan, elect only ONE (1) plan, either the Basic OR the Optional plan.

i. EOI will be required, and you election will be effective upon approval of EOI by VOYA (insurance company).

b. If you are currently enrolled in the Basic LTD plan, and want to increase coverage to the Optional plan, elect BOTH plans (remain enrolled in the Basic plan AND enroll in the Optional plan as well).

i. EOI will be required. You will continue with coverage under the Basic plan until approval of EOI, when your coverage will change to the Optional plan.

c. If you are currently enrolled in the Optional LTD plan and want to decrease coverage to the Basic plan, waive the Optional plan and enroll in the Basic plan.

i. EOI is not required when decreasing coverage. Your election will be effective on the event date.

11. Select Confirm and Continue.

a. If you’re waiving coverage, the system will take you back to the LTD page.

b. If you’re selecting a coverage, you’ll see a screen indicating the coverage details, including the Plan cost per paycheck. After reviewing this information, select Save to return to the LTD page.

12. Once you have made your elections, select the Review and Sign button.

13. Review the information, taking note of the Messages section indicating if EOI is required or not.

14. Scroll down to the bottom of the page, read the Electronic Signature section, and check the I Accept box.

15. Select Submit to complete the process. Once you select this option, the event will be routed to a Benefits Specialist for approval.

16. Select the View Benefits Statement button to print your elections for your records.

17. Once your request is approved, you can look up this information by doing the following:

a. Select Menu in the top-left corner of screen and select the Benefits App.

b. Under the View menu, select Benefit Elections.