Auto-filling a Timesheet for a Worker in Workday


Purpose

This document provides Time Approvers directions on how to auto-fill a timesheet for a worker in Workday.

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Keep in Mind

· When entering time for workers who have a schedule assigned, the auto-fill feature can be used to automatically enter time blocks for the week.

· If necessary, time blocks can be adjusted after the entries are populated from the auto-fill feature.

· Automatic lunch times will display for workers who have them built into their schedule.

· If a worker doesn’t have a schedule assigned, the auto-fill feature will not be available.

· The information required to complete the process in Workday is:

· Employee’s name.

· Dates of the work period.

Steps

1. Log into Workday using your CNET ID and password.

2. From the Home page, choose Menu in the top-left corner and select the Team Time App.

3. Under the Actions menu, select Enter Time for Worker.

4. To select the employee, either use the Hamburger Menu (the icon with 3 dots and 3 dashes) to the right of the Worker prompt box or type the employee's name directly into this field and press the Enter key.

5. Type in or use the calendar icon to select the Date and choose OK.

6. The timesheet for the selected worker will show up. Select the Actions button located on the top right corner of the timesheet and choose Auto-fill from Schedule.

7. The Auto-fill from Schedule page will appear.

a. This page displays a list of the worker’s scheduled hours that can be copied as time blocks and applied to designated week. Use the checkboxes in the Select Day column to choose the time blocks to be copied to the timesheet.

b. Select OK.

8. The chosen time blocks will now show up on the timesheet, and their status will be Not Submitted.

a. If necessary, adjust the time blocks by selecting them and making changes in the Enter Time dialog box that pops up.

9. Select the Review button on the bottom right-side corner of the page to submit the entries for approval.

10. The Submit Time confirmation screen will appear with the date range, and total hours. Review the details on the screen, and if applicable, enter comments in the Comments section. Then, select Submit. A message indicating the process has been successfully completed will pop up.

11. The timesheet will now display the time blocks with a status of Approved.