Approving a Monthly Time Off Confirmation in Workday


Purpose

This document explains how Time Approvers can approve a worker’s Monthly Time Off Confirmation submitted in Workday.

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Keep in Mind

· Exempt employees must report all absences taken in the month or confirm that no absences were taken using a Monthly Time Off Confirmation.

· Time Approvers have the authority and responsibility to review and approve Monthly Confirmation Reports for any assigned monthly-paid employees.

· Monthly Confirmation Reports should be approved in chronological order. If a previous month’s report has not been submitted, reach out to the worker and request the previous month’s submission before approving current and future month submissions.

· Workday will not prevent the submission of future reports.

Steps

1. Log into Workday using your CNET ID and password.

2. Access your Workday Inbox through the mail icon at the top-right side of the page.

3. Locate and select the task that states Time Off Request: Worker Name.

a. If the task is delegated, choose Switch Account in the email to view and approve the task of behalf of a colleague.

i. To determine if one is in delegation mode look for a blue banner at the top of the page displaying On Behalf Of.

b. If the task is not delegated, open the Time Off Request.

4. Within the Time Off Request task, review the Request Details table and the Previous Time Off Requests table (as needed) for accuracy.

a. The Previous Time Off Requests table defaults as collapsed. To expand this table, select the More Options icon as represented by an arrow pointing right.

5. If all time off request is accurate, select Approve to complete the process.

6. If time off request requires correction, select Send Back, fill in the To and Reason fields, and select Submit.

a. Worker will need to make time off corrections and then resubmit to start the process over.

7. If time off request is being denied, select Deny. Be aware that selecting this option may terminate the entire business process. Enter the Reason for terminating the business process in the provided box.