Workday Search Prefixes


Purpose

This document provides employees with a list of the most frequently used search prefixes in Workday.

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Keep in Mind

· Search prefixes are collections of letters used to refine your search results by restricting the quest to a particular type of Workday object. Search prefixes are lowercase letters, followed by a colon (:) – some examples are:

· worker: (Used to search for an employee or contingent worker).

· id: (Used to search for a specific person or organization using a global identifier).

· jr: (Used to search for a job requisition using the job posting title or job requisition ID).

· This document contains a non-exhaustive list of some selected prefixes for common searches. To see a list of all search prefixes available in Workday, enter a question mark (?) in the search box. This will include search prefixes for some areas of Workday that UChicago is not utilizing.

Steps

1. Log into Workday using your CNET ID and password.

2. To use a search prefix, in the search box at the top of the screen type the prefix you want to use and your search criteria (e.g., worker: [name]), and then press your Enter key.

3. A list of results associated with your search criteria will populate. Select the desired result.

a. When using a search prefix, you must hit Enter to run the complete search. Prefixes display a preview of the search results below the search bar, but this preview may not show all results.

b. Workday search includes all results with the entered letters in the sequence you typed them. For example, if you type worker: dave, the search will include results such as Dave Matthews, Daveed Diggs, and Marcus Davenport, but it would not include David Bowie.

c. Remember that searches can only include items you can access. If your security access does not allow you to see a specific item, it will not come up in a search.

Selected Prefixes

To Find…

Type This Prefix

Academic Appointee

appointee:

Academic Unit

au:

Academic Unit Hierarchy

auh:

Background Process

bgrequest:

Business Process Definition

bp:

Candidate

cand:

candidate:

prospect:

Contingent Worker

worker:

Employee

worker:

Event

event:

Job Profile

job:

Job Requisition

jr:

Location

loc:

Named Professorship

np:

Organization

org:

Position

position:

Pre-Hire

ph:

applicant:

Scheduled Future Process

bgsched:

Worker (by name)

worker:

Worker (by Chicago ID, Workday ID, or SSN)

id: