Downloading and Accessing the Workday Mobile App


Purpose

This document provides employees directions on how to download and initially access the Workday Mobile App on their Apple or Android device.

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Keep in Mind

· To access the Workday Mobile App, users are required to have an active CNET ID and password. Additionally, the application supports enhanced security measures, allowing it to utilize any biometric features currently embedded on a device, such as Face ID or a fingerprint scanner.

· Workday requires users to authenticate at the beginning of each new session.

· If employees are having issues logging into the Mobile App, they should first attempt to log in using the Desktop App. If that doesn’t work, they should contact the Service Desk at (773) 702-5800, or submit an Ask a Human Resources Question request indicating they cannot access Workday.

· Employees can initiate and approve the following business processes (based on their role and security profile) in the Workday Mobile App:

Business Process Type

Functional Area(s)

Assess Candidate

Recruiting

Cascade Goals

Performance and Goals

Change Emergency Contacts

Contact Information

Change Organization Assignments for Worker

Organization and Roles

Complete Additional Evaluation for Performance Review

Performance and Goals

Complete Additional Manager Evaluation for Performance Review

Performance and Goals

Complete Manager Evaluation for Performance Review

Performance and Goals

Complete Self Evaluation for Performance Review

Performance and Goals

Contact Change

Contact Information

Correct Time Off

Time Off and Leave

Delegate Task

System

Disability Self-Identification

Personal Data

Edit Government IDs

Personal Data

Edit ID Information

Personal Data

Edit Licenses

Personal Data

Edit Other IDs

Personal Data

Employment Agreement

Recruiting

Endorse Candidate

Recruiting

Enter Time

Time Tracking

Home Contact Change

Contact Information

Interview

Recruiting

Job Application

Recruiting

Legal Name Change

Contact Information

Manage Goals

Performance and Goals

Offer

Recruiting

One-Time Payment for Referral

Core Compensation

Passports and Visa Change

Personal Data

Personal Information Change

Personal Data

Post Job

Recruiting

Preferred Name Change

Contact Information

Propose Compensation Change

Core Compensation

Propose Compensation Hire

Core Compensation

Propose Compensation Offer/Employment Agreement

Core Compensation

Rate Interview

Recruiting

Ready for Hire

Recruiting

Refer a Candidate

Recruiting

Request Compensation Change

Core Compensation

Request Leave of Absence

Time Off and Leave

Request One-Time Payment

Core Compensation

Request One-Time Payment Offer/Employment Agreement

Core Compensation

Request Return from Leave of Absence

Time Off and Leave

Request Time Off

Time Off and Leave

Review Candidate

Recruiting

Screen

Recruiting

Start One-Time Payment

Core Compensation

Start Performance Review

Performance and Goals

Update Job Posting

Recruiting

Veteran Status Identification

Personal Data

Work Contact Change

Contact Information

· There is a slight difference in the user interface for an Apple device versus an Android device because Workday has two separate configurations to accommodate both operating systems.

· To enable certain actions via the Mobile App, Workday has adjusted the layout of some items, so they may appear differently in the Mobile App compared to the Desktop App.

· To prevent unauthorized access or misuse of sensitive data, features such as screenshots and storing contact information directly on your device from the application are disabled.

· Former employees will retain limited access to Workday until the end of April in the year following their termination. They can access certain information, such as the W2 form and Contact Information, and complete some post-termination tasks through both the Mobile and Desktop Apps.

Steps

1. Search for and download the Workday Mobile App from your device’s application store (App Store for Apple devices, or Google Play for Android Devices).

2. Once installed, open the App, select the Log In button and enter the Organization ID. Either type in the ID in the Enter or scan your Organization ID field or select the QR Code icon to the right of this field to scan a code for access.

a. To find this information, log into the Workday Desktop version using your CNET ID and password.

i. Select the Get the Workday Mobile App banner that pops up on the top-right corner of the page.

ii. If you don’t see the Get the Workday Mobile App banner, from the Home page, select the person icon in the top-right corner of the page, choose My Account and then select Organization ID.

b. If prompted to manually enter the setup information, type in the following:

i. Tenant: Uchicago.

ii. Web Address: https://www.myworkday.com.

3. After entering the Organization ID or scanning the QR Code, enter your CNET ID and password to sign into your UChicago account using Shibboleth (Single Sign-On (SSO) protocol).

4. If desired, enable biometric features (Face ID or fingerprint) for a quicker way to log in. If not, select Skip on the top right side of the screen.

5. At this point, the Workday Mobile App is ready to be used. Navigate the application to view announcements, complete Inbox tasks, view pay slips, manage time or absence transactions, etc.

a. Don’t forget that the interface may look slightly different from the Desktop App, as certain elements have been adjusted for mobile use.