This document explains how to designate or change beneficiaries for Basic Life Insurance, Supplemental Life Insurance, and/or Personal Accident Insurance in Workday.
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· To designate or change beneficiaries for Retirement plans, log into your TIAA account.
· To designate or change beneficiaries for Permanent Life Insurance with Long-Term Care plans, log into your Trustmark account.
· Once you initiate the Change Benefits process in Workday you have seven days to complete your beneficiary change. After seven days, you will need to re-initiate the process.
· You must provide social security numbers, dates of birth, and addresses for individuals that will be added as a beneficiary.
· For more information about benefits plans, please visit the UChicago Intranet | Benefits page.
1. Log into Workday using your CNetID and password.
2. Select Menu in the top-left corner, then choose the Benefits and Pay App under the Personal category.
3. Under Tasks and Reports, select Change Benefits.
4. Using the Change Reason dropdown menu, choose Beneficiary Change.
a. Carefully read the Instructions located on the right side of the screen.
5. Type or use the calendar icon to select the Effective Date of Change.
a. Changes to beneficiaries cannot be backdated or take effect retroactively.
6. Do not include any Attachments. Select Submit.
7. A dialog box with the next task (Change Benefit Elections) to complete will display. Select Open.
a. If the dialog box disappears, navigate to My Tasks by selecting the mail icon in the top-right corner of the page, and then choose the Benefit Change – Beneficiary Change task on the left side of the screen.
8. Select the Let’s Get Started button.
9. In the Beneficiary Change page, there will be three sections: Basic Life Insurance Supplemental Life Insurance, and Personal Accident Insurance. To change or designate beneficiaries, select either Enroll or Manage under the appropriate section.
10. On the Plans Available page, select Confirm and Continue at the bottom of the screen to modify beneficiaries.
11. Under Beneficiaries, add Primary Beneficiaries or Secondary Beneficiaries.
a. Select the Plus-Sign icon in the top-left corner of the primary or secondary section, whichever is applicable.
b. In the new row, under Beneficiary select the Hamburger Menu (icon with three dots and three dashes) and choose either Existing Beneficiary Persons, Existing Trusts, or Add New Beneficiary or Trust.
i. Existing Beneficiary Persons provides a list of available beneficiary persons.
1. Select the Hamburger Menu and choose Existing Beneficiary Persons to view the list of available people. Select the person’s name.
ii. Existing Trusts provides a list of available beneficiary trusts.
1. Select the Hamburger Menu and choose Existing Trusts to view the list of available trusts. Select the Trust’s name.
iii. Add New Beneficiary or Trust allows for the creation of a new beneficiary or trust.
1. Add New Beneficiary
· For Relationship, select the Hamburger Menu to choose the Relationship type.
· Use as Beneficiary is automatically selected (no action needed).
· Date of Birth and Gender are not required fields but should be input, if applicable. Age automatically fills once Date of Birth is added.
· On the Legal Name tab, input the First Name and Last Name of the beneficiary. The Country will default to United States of America and should not be changed.
· On the Contact Information tab, under the Address section, select the Add button and enter the address information of the beneficiary, including Type. If the beneficiary has the same address as you, select the hamburger menu in the Use Existing Address field and select your address instead.
i. Be sure to also add either an email address or phone number for the new beneficiary or trust.
2. Add New Trust
· Enter the Trust Name. Trust ID and Trust Date are not required fields but should be input, if applicable.
· Under Trustee Contact Information, enter the First Name and Last Name of the Trustee. If there is more than one Trustee, select Add to input additional names.
· Under Address, select Add to enter the address information of the beneficiary, including Type. If the beneficiary has the same address as you, select the Hamburger Menu in the Use Existing Address field and select your address instead.
c. After all beneficiaries have been added, input the Percentage allocation for each beneficiary under Primary Beneficiaries and Secondary Beneficiaries.
i. Multiple beneficiary persons or trusts can be added but the sum of Percentages must equal 100% for both Primary and Secondary Beneficiaries.
d. Select Save.
12. Once beneficiary changes have been made, select the Review and Sign button.
13. Review the View Summary page, including the Selected Benefits, Waived Benefits, and Total Benefits Cost sections.
14. Scroll down to the bottom of the page, read the Electronic Signature section, and check the I Accept box.
15. Select Submit to complete the process.
16. Select the View 2025 Benefits Statement button to print the elections for your records or select Done to exit the task.
17. Once the process is complete, look up this information by doing the following:
a. Select Menu in the top-left corner and choose the Benefits and Pay App under the Personal category.
b. In the Benefits and Pay panel on the left side of the screen, select Benefits, and then choose Beneficiaries.
i. If the Benefits and Pay panel is collapsed:
1. Use the Navigation Pane icon, represented by an arrow next to a vertical line, and located at the top left corner of the App, to expand or collapse the panel and adjust screen space.
2. Alternatively, with the panel collapsed, select the Benefits icon, represented by a shield icon with a heart inside, and choose Beneficiaries from the available options.