This document explains how to access and read a payslip in Workday.
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· Due to the implementation of Workday in January 2015, payslips issued prior to 1/1/2015 are no longer available.
1. Log into Workday using your CNetID and password.
2. Select Menu in the top-left corner and choose the Benefits and Pay App.
3. In the Benefits and Pay panel on the left side of the screen, select Pay, and then select Payments.
a. If the Benefits and Pay panel is collapsed:
i. Use the Navigation Pane icon, represented by an arrow next to a vertical line, and located at the top left corner of the App, to expand or collapse the panel and adjust screen space.
ii. Alternatively, with the panel collapsed, select the Pay icon, represented by a wallet, and choose Payments from the available options.
4. At the top of the page are three buttons:
a. Compare Period – Compare two different pay periods. Review the Country (required), Period 1, and Period 2 fields for accuracy. If needed, use the Hamburger Menu (icon with three dots followed by three dashes) to override any of the pre-populated information and then select OK.
i. A side-by-side table will appear and includes each pay period’s individual Earnings and Deductions.
ii. The table columns include the specific Earning or Deduction, Pay Period 1, Pay Period 2, and Change Amount.
1. Change Amount column indicates any difference in values between the two pay periods. Any Earning or Deduction that has a change in value from one pay period to another will display either an arrow pointing up (for an increase in charges) or an arrow pointing down (for a decrease in charges) as well as the amount that has changed.
b. Pay History – View pay history for a specific period. Review and modify the Country (required), From Payment Date, and To Payment Date fields using the Hamburger Menu (icon with three dots followed by three dashes) and then select OK.
i. At the top of the screen is a display of dynamic and interactive charts for each pay period.
1. These charts respond to cursor movements. Hover over components like data points and axis labels to highlight specific sections and reveal extra insights related to the data. To customize the chart, select the Configure icon, represented by a set of sliders, and located in the upper right corner of the worklet. To enlarge a specific area of the chart, utilize the Zoom In function, which becomes available when hovered over the graph. This function is represented by a dotted-line square icon with a magnifying glass in the bottom right corner.
ii. Below the charts is a table that displays data corresponding to the charts. Some data is hyperlinked. Selecting these hyperlinks will open a drill-down report with detailed information that contributes to the total number or value shown in the table.
c. Earnings/Deductions History – view earnings and/or deductions for a specific period. Review and modify the Country (required), From Payment Date, and To Payment Date fields using the Hamburger Menu (icon with three dots followed by three dashes). Add up to six earnings and/or deductions in the corresponding Earnings/Deductions fields and then select OK.
i. At the top of the screen is a dynamic and interactive chart displaying each pay period and earning/deduction.
ii. Below the chart is a table that displays data corresponding to the charts. Some data is hyperlinked. Selecting these hyperlinks will open a drill-down report with detailed information that contributes to the total number or value shown in the table.
5. Under Recent Pay, a summary of your most recent payslip is shown on the card labeled Most Recent Pay. Select View Most Recent Pay to see the payslip in its entirety. Benefit deductions are shown on the card labeled Deductions. If applicable, select the More button to view a full list of deductions.
6. Under All Payslips is a table containing a summary of your last ten payslips and includes the Gross Amount, Net Amount, as well as the ability to View or Print the payslip.
a. Viewing a payslip will display the payslip in its entirety. See the Reading Your Payslip section of this document for a breakdown of each portion of a payslip.
b. Printing a payslip generates a PDF version that can be downloaded for digital use and/or printed out.
i. To print multiple payslips at once, select View instead of Print and then select the Print Multiple Payslips button at the top of the page. You will be prompted to input a date range and can exclude net zero payslips, if needed.
7. To view all historical payslips, select the button labeled View All (#) Payslips.
8. Under Payment Elections is a table containing your current elections. Select the Add button to add another payment election. You can also edit your payment elections from here. Please see the Adding/Changing Payment Elections in Workday Knowledge Base Article for more information.
1. At the top of each payslip are options to view Previous Payslip, Return to My Payslips, Print Payslip Image (generates a PDF), and Print Multiple Payslips.
2. On each payslip you will see the following sections:
a. Company Information
b. Payslip Information
i. Includes the Employee Name & ID, the Pay Period Begin & End Dates, and the Check Number & Date.
c. Current and YTD (Year To Date) Totals
i. Includes the Current and YTD Total amounts for the following:
1. Hours Worked
2. Gross Pay
a. Amount before taxes, benefits, and other payroll deductions are withheld.
3. Pre-Tax Deductions
4. Employee Taxes
5. Post-Tax Deductions
6. Net Pay
a. Amount after taxes, benefits, and other payroll deductions are withheld. Take-home amount.
i. Includes a list of all Earnings received during the pay period and YTD. A Description of each Earning is provided as well as the Dates, Hours, Rate, current Amount, and YTD amount.
e. Employee Taxes
i. Includes a list of all taxes paid by the employee. A Description of the tax, the current Amount, and the YTD amount are included.
f. Pre-Tax Deductions
i. Includes a list of deductions withheld from wages before tax is applied. This reduces the amount of income that an employee must pay taxes on. A Description of the tax, the current Amount, and the YTD amount are included.
g. Post-Tax Deductions
i. Includes a list of deductions withheld from wages after tax is applied. These have no impact on taxable income. A Description of the tax, the current Amount, and the YTD amount are included.
h. Employer Paid Benefits (if applicable)
i. Includes a list of benefits paid for by the employer. If applicable, a Description of the benefit, the current Amount, and the YTD amount are included.
i. Taxable Wages
i. Includes a list of wages that must have income tax withheld. A Description of the tax, the current Amount, and the YTD amount are included.
j. Withholdings
i. Includes information about federal tax withholding, which is used to determine the amount of income tax an employer withholds from each paycheck. A Description of the withholding, the Federal, and the Work State information are provided.
k. Payment Information
i. Shows how the payment was issued. Includes the direct deposit information for payment delivery. The Bank name, Account Name & Number, the Amount in Pay Group Currency, and the Pay Group Currency are listed.
ii. NOTE: If direct deposit hasn’t been set up by adding payment elections, a paper check will be mailed to the address on file, and this section will display the check number.
3. There are several codes on your payslip used to list your deductions. Refer to this table for a definition of each code. If you have any questions regarding your payslip, please submit an Ask a Payroll Question through our Services Portal.