This document provides employees directions on how to change their work space in Workday.
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· A location is defined as a building, and a work space is an occupiable room in a building (it can be an office, cubicle, lab, or other campus work location).
· If an employee has multiple positions assigned, indicate a work space for each of those roles.
· If an employee has more than one work space for only one position, indicate the work space where they are located most often.
· Employees will need to know their exact work space location (building and room number) to complete this process.
· With hybrid or fully remote work options, it is imperative that worker location is entered correctly in Workday.
1. Log into Workday using your CNetID and password.
2. In the search box at the top of the screen, type “Change My Work Space,” and select the suggested task that appears below the search box.
3. A dialog box will pop up. Effective Date, Position and Location will auto-populate.
a. If location is incorrect or set to a general option such as “Illinois” or “Hyde Park Campus,” employees will not be able to select the correct work space.
b. A location is set to a general option if no alternatives are available in the Work Space prompt box (the system will show No items or No matches found when trying to enter a work space).
c. Please contact your HR Partner to change the location before moving forward with the next steps.
d. If holding multiple positions, use the Hamburger Menu (the icon with 3 dots and 3 dashes) to the right of the Position prompt box to select the job requiring a work space change.
4. Use the Hamburger Menu to the right of the Work Space prompt box to find the appropriate work place.
a. Depending on the work space types configured for the specific location, the options displaying after selecting the Hamburger Menu will be different. Some alternatives can be: Work Spaces by Floor, Work Spaces by Office, Work Spaces by Laboratory, Work Spaces by Health Care, Work Spaces by Library, Work Spaces by Shop.
b. It is also possible to search by room number. Type the room number into the Work Space field and press Enter.
5. After entering the appropriate work space, select Submit to save the preferences, and further select Done to complete the process.