Approving Entered Time in Workday


Purpose

This document explains how Time Approvers can approve an individual worker’s time submitted in Workday.  This process comes through as a Workday task in My Tasks.

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Keep in Mind

Approving Entered Time

  1. Log into Workday using your CNetID and password.
  2. Access My Tasks through the mail icon at the top-right side of the homepage.
  3. Locate and select the task that states Time Entry: Worker Name - ## hours from mm/dd/yyyy to mm/dd/yyyy.
    1. If the task is delegated, to view and approve the task of behalf of a colleague, select Switch Account located under Profile, icon represented by a person silhouette, in the top-right corner of the homepage.
      1. To determine if one is in delegation mode look for a blue banner at the top of the page displaying On Behalf Of.
  4. Within the Time Entry Approval task, review the Daily Totals table, the Entries to Approve table, and the All Current Time table for accuracy.
    1. The All Current Time table defaults as collapsed.  To expand this table, select the More Options icon as represented by an arrow pointing right.
  5. If all time entries are accurate, select Approve to complete the process.
  6. If time entries require correction, select Send Back, fill in the To and Reason fields, and select Submit
    1. Worker will need to make time corrections and then resubmit time to start the process over.
    2. REMINDER: The Send Back option should only be used for timesheet users. All other workers will not have the ability to correct their time once submitted.