This document provides Time Approvers directions on how to correct time off on behalf of a worker in Workday.
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· The Correct Time Off business process is used when a time off request has already been approved but needs to be corrected.
· If the request has not yet been approved, the worker should cancel it and submit a new, corrected request if time off is still needed. Instructions for this process can be found in the Requesting and Canceling Time Off in Workday Knowledge Base article.
· Non-exempt workers can request time off in increments of one-half hour (0.5 hour). Exempt workers should only request full day absences.
· Absence day(s) will be adjusted on the worker's schedule. Any accruals previously reserved will be released and become available for future scheduling after changes are made.
· The information required to complete the process in Workday is:
· Worker’s name
· Dates of the time off entry
1. Log into Workday using your CNetID and password.
2. From the Home page, select Menu in the top-left corner, then choose the Team Time Off App under the Team category.
3. Under the Actions menu, select Correct Time Off.
4. To select the worker, either use the Hamburger Menu (the icon with 3 dots and 3 dashes) to the right of the Worker prompt box or type the worker's name directly into this field and press the Enter key.
5. Select OK.
6. The calendar for the selected worker will appear, and time off balances as of the current date will display on the left side of the screen. Locate and select the time off event that needs to be corrected.
a. To navigate between months, use the Previous and Next arrows at the top left of the calendar, or select the downward arrow next to the month and year to jump to a specific month within the selected year.
7. The Correct Time Off dialog box will appear.
a. Under the Correct section, a table will display one or more rows for each of the reported absence dates.
b. To remove an absence record, select the corresponding Minus (-) icon. This will delete the row containing the requested time off.
c. To make changes to absence records:
i. Check the applicable boxes in the Select column for each individual record that needs to be updated or use the Select All box at the top of the table to edit all records at once.
ii. To adjust the absence type, choose from the list of available options by using the Hamburger Menu to the right of the Type prompt box.
iii. To correct the number of hours requested, type the number into the Daily Quantity field, and verify that the appropriate Unit of Time is being used.
iv. When applicable, enter a Reason for the time off.
v. Use the Comment box to provide any relevant details about the changes being made. Do not include personal or sensitive information.
8. Select Submit when all changes have been made. Corrections will now be reflected on the worker’s calendar.