This document explains how Time Approvers can enter paid time off on behalf of a worker in Workday.
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· Workers/time approvers should first check time off accruals to make sure there is enough paid time off available.
· Use the Time Off Details report in Workday to view a worker’s accruals by Pay Period.
· Be aware of the Effective Date; Time Off balances will only include requests from the past (prior to the Effective Date indicated).
· Non-Exempt employees can request time off in increments of one-half hour (0.5 hour) whereas Exempt employees should only request full day absences.
· The Daily Quantity field will default to the worker’s daily scheduled work hours.
· For workers with multiple jobs, be sure to choose the correct position when entering paid time off on behalf of them.
· The following information is needed to complete this business process:
· Worker name.
· Date of the paid time off entry.
· Start and End time for paid time off period.
1. Log into Workday using your CNetID and password.
2. From the Home page, select Menu located in the top-left corner.
3. Select the Team Time Off application located under the Team category. Under the Actions column, choose Enter Time Off.
4. The Enter Time Off window will appear. Fill in the Worker field using the Hamburger Menu (icon represented by three dots and three dashes) and select OK.
5. Within the calendar display, select the day(s) requiring time off.
a. To choose multiple consecutive days in a row, select and drag the mouse across several dates.
b. To select multiple non-consecutive days, simply click individually on the desired dates.
c. To deselect a date, choose the date again.
6. Select the # Day(s) – Request Time Off button located at the bottom of the page on the left-hand side.
a. The button will automatically calculate the number of days selected. (For example: If 5 days are selected, the button will read 5 Days - Request Time Off)
7. In the new window, enter the following for the paid time off request:
a. Type – select the appropriate type of paid time off.
b. Position - if applicable, select the appropriate position requiring paid time off.
c. Daily Quantity – enter the number of hours per day required for the paid time off.
i. Defaults to worker’s daily scheduled work hours.
d. Comment (optional)
8. Select Submit.
9. The paid time off request will appear on the Request Time Off calendar in an Approved status. To view the details, select the respective request.
a. Approved requests will be highlighted in green with a checkmark symbol.