This document provides HR Partners (HRPs) with a list of worker sub-types for employee positions, along with their definitions, within Workday.
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· When creating a position in Workday for a worker classified as an employee, HRPs must select the appropriate Worker Sub-Type from the given options. This step is crucial to ensure the correct classification of workers within the system.
|
Worker Sub-Type |
Description |
What it drives |
Examples |
|
Faculty |
For any tenure track faculty. |
- Benefits eligible. - No Background Check Required. - No End Employment Date. - Faculty status. |
Assistant Professor, Associate Professor, Professor. |
|
Academic |
For any other academic appointee whose initial appointment is greater than or equal to one year. |
- Benefits eligible. - No Background Check Required. - No End Employment Date. - Other Academic Appointee (OAA) status. |
Clinical Assistant Professor, Research Associates, Professor SOM, Institute Fellows. |
|
Temporary Academic |
For any other academic appointee whose initial appointment is less than one year. |
- Non-benefits eligible. - No Background Check Required. - Requires End Employment Date. - Other Academic Appointee (OAA) status. |
Lecturer, Adjuncts, Visiting Scholars, Visiting Professors. |
|
Postdoctoral |
For any worker with a postdoctoral appointment, who has already received a PhD and is engaged in mentored training. |
- Postdoctoral benefits eligible. - No Background Check Required. - Requires End Employment Date. - Postdoctoral status. |
Postdoctoral Scholars, Postdoctoral Fellows. |
|
Staff |
For any worker with an indefinite job regardless of part time or full time status. |
- Benefits eligible. - Eligible for Paid Time Off (PTO) and Sick Leave in accordance with Policy 509 and Policy 512. - Background Check Required. - No End Employment Date. - Staff status. |
Business Administrators, Grant Administrators, IT Analysts. |
|
Temporary Staff |
For any worker with a temporary staff position regardless of part time or full time status. A job is considered temporary if the position is expected to continue for less than 12 months. |
- Non-benefits eligible. - Eligible for Paid Time Off (PTO) and Sick Leave in accordance with Policy 509 and Policy 512. - Background Check Required. - Requires End Employment Date. - Temporary status. |
Temporary Office Support, Temporary Technical Support. |
|
Seasonal |
For any worker in a position that is for a temporary need, regardless of part time or full time status, that is defined by the time of year and service is not continuous. |
- Non-benefits eligible. - Eligible for Paid Time Off (PTO) and Sick Leave in accordance with Policy 509 and Policy 512. - Background Check Required. - Requires End Employment Date. - Temporary and seasonal status. |
Graham School Instructional Staff, Lab School Summer Staff. |
|
Student |
For any worker who holds a student status at the University (and reflects as such in the Academic Information System - AIS) regardless of academic appointment. |
- Non-benefits eligible. - Eligible for Paid Time Off (PTO) and Sick Leave in accordance with Policy 509 and Policy 512. - No Background Check Required. - Requires End Employment Date. - Student status, classifications, and exceptions. |
Pedagogical Training Assignment, Clerical Student Office Assistants, Research Training Assignment A & B. |
· Faculty and Academic employees do not accrue Paid Time Off (PTO), such as vacation and personal holidays, but instead work with their units to determine paid time off usage.
· Postdoctoral employees are eligible for paid sick leave of up to 12 days per twelve-month appointment period. Postdoctoral workers with appointments of less than twelve months are eligible for sick leave in proportion to the appointment period.
· Part-time Staff employees working 19.5 hours per week or less are not eligible for benefits. Similarly, employees in Seasonal, Temporary, and Student positions are also not eligible for benefits.
· These employees must adhere to the 1,000-hour rule as per the Employee Retirement Income Security Act (ERISA) guidelines. According to this rule, employees who complete 1,000 hours of service in a 12-month period qualify to participate in any retirement plan offered to full-time employees and will receive a portion of the benefit proportional to their hours worked.
· Any employee, including Students, working an average of 30 hours per week over a 10-month period, will be eligible for the UChicago ACA Benefits Plan.
· Typically, Students can only hold part-time positions and cannot work more than 20 scheduled hours per week. They may be classified into a federal work study (FWS) position if receiving an award through financial aid.